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Entertainment Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment for Entertainment Services Company for the 2020 Transform Africa Summit.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for entertainment services for the 2020 Transform Africa Summit.

3. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details). The vendor must provide the concept and the entertainers:

April 20th
Cultural entertainment for the cultural soiree to entertain for a maximum of 2 hours on the night. The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.
April 21st
5-minute entertainment for the opening ceremony.
30-minute entertainment at the gala dinner.

The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.

4. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

4.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $ 1,121 is required for all bidding companies
4.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

4.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

4.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

4.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

4.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

4.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 5 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

4.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
5. Structure of the submission

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

6. Evaluation Criteria:

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

8. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) a alongside with a performance guarantee provided by a professional competent body, the firm’s name and both put in a third anonymous envelope marked as follow: 019/S.A/TAS/RFP/10/2019: “: Recruitment for Entertainment Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

9. Validity
Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

10. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019

Creative & Communication Agency , Rwanda

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Creative & Communication Agency for Smart Africa Secretariat.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

1. Background of the organisation

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.
On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.
1.1. The Smart Africa Alliance

The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.
The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

2. Transform Africa Summit

Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.
3. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for a creative and communications agency for Smart Africa and the Transform Africa Summit 2020

The selected firm will be responsible for communicating Smart Africa’s projects, creative design work around Smart Africa and the Transform Africa Summit and Public Relations for Smart Africa,
4. Duration of Engagement

It is for One year (12 months) from time of contracting, non-renewable.
5. Scope of work and deliverables

The Smart Africa requires the provision of the following:

Smart Africa & the 2020 Transform Africa Summit:
• Design the look and feel for the 2020 Transform Africa Summit
• Create, propose and execute advertising campaign for the 2020 Transform Africa Summit
• Create, propose and execute media strategy for Smart Africa and the 2020 Transform Africa Summit
• Create, propose and execute Public Relations strategy for Smart Africa and the 2020 Transform Africa Summit
• Manage all designs as may be required by Smart Africa and for the 2020 Transform Africa Summit
• Provide camera people and videographers for Smart Africa events, press conferences and workshops in Kigali (Approximately 3 per quarter)
• Develop short promotional videos for Smart Africa and the 2020 Transform Africa Summit. Approximately 3 per month
• Develop and produce opening 5-minute video for TAS2020. Should be available in standard and wide formats.
• Develop and produce 3-minute closing video for TAS2020. Should be available in video format and standard format.
• Develop and produce 5-minute Smart Africa video for TAS2020
• Develop and produce 4 x 1-minute project videos for Smart Africa
• Manage Smart Africa social media pages with at least 1 post per medium per day
• Translation services between French and English for all materials and adverts

6. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

6.1. Administrative Documents

Please submit:
• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance Guarantee of $ 62,469 is required for all bidding firms
6.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.
6.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 5 years for which your company has performed work of a similar nature, scope, size or complexity.
6.4. Methodology / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.
6.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.
The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Lead Communications Consultant (1), Task Team Leader:
• With at least 10 years of experience in marketing and Communications for high profile organisations especially in NGOs and Multilateral organisations.
• Having managed 3 similar communications/marketing department for organisations of the similar profile as Smart Africa for over the last past Five (5) years.
• With at least 5 years of proven experience in leading marketing/Marketing teams.
• With a university degree of at least MBA with specialisation in marketing or master’s in project Management from recognised universities.

b) Creative Director (1):
• With at least 5 years of experience in a similar role doing work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed three (3) communication strategies for similar organisations over the last past five (5) years.
• With a university degree of at least bachelor's degree in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage

c) Art Director (1):
• With at least 5 years of experience in a similar role having done work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed three (3) communication strategies for similar organisations over the last past five (5) years.
• With a university degree of at least bachelor's degree in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage

d) Content Development Expert.
• Having worked as in a content development capacity for similar organisations as Smart Africa for the last Five (5) years
• With at least 3 years of proven work experience as a journalist or in a content development capacity
• With a university degree of at least in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage.

e) French to English Translator (1):
• With at least 3 years of experience in a similar role for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having done document translations for organisations similar to Smart Africa in the last (2) years.
• With a university degree of at least bachelor's degree in related languages or in other similar fields;
• Having master’s degree will be an added advantage

f) Graphic Designer (1):
• With at least 3 years of experience in a similar role doing work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed two (2) communication strategies for similar organisations over the last past five (5) years.
• With a tertiary qualification in graphic design or in other similar fields;

g) Audio-Visual Expert (1):

 With at least 3 years of experience in audio-visual filming for high profile organisations.
 With at least 3 years of proven experience working as videographer on Television or news presenter in one of regional TVs or radios.
 With at least a certificate in video production and shooting from recognised institute.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses
6.6. Value Added Propositions, Recommendations and Other Considerations

 Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.
 Detail the additional aspects which you feel would add value to the organisation.
 List key anticipated risks and challenges that the conference owner should consider.
 Highlight your value proposition to Smart Africa.

6.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.

Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.

Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

6.8. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
An evaluation model will be used to evaluate all respondents and proposals submitted.

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
8. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) a alongside with a performance guarantee provided by a professional competent body, the firm’s name and both put in a third anonymous envelope marked as follow: 014/S.A/TAS/RFP/09/2019: “: Recruitment of Creative & Communications Agency”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org . Quotes will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
9. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
10. Enquiries

Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019

Interpretation and Translation Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Simultaneous Interpretation and Translation Services Company
for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for simultaneous interpretation for the 2020 Transform Africa Summit.
3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.
4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Languages
Provide simultaneous interpretation in English, French and Portuguese

Equipment Provide equipment for:
• Main auditorium x 3 days (1800 pax – booths are inbuilt in the venue)
• Board meeting x 1 day (100 pax – booths are required)
• Sessions x 3 days (2 rooms x 200 pax – booths are inbuilt in the venue)
• Sessions x 3 days (2 rooms x 200 pax – booths are required)

Interpreters
Provide interpreters as indicated in this table.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:
5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent if applicable;
• Perfomance guarantee of $ 8,000 is required from all bidding companies
5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.
5.4. Approach, Methodology and Work Plan/ Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Required Skills, Experience and Competencies

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Chief Interpreter (1), Engagement Partner:

• Master’s Degree in translation and Interpretation, Arts with specialisation in Languages, journalism, or other related fields with at least 10 years of experience working as senior interpreter.
• Must be Experienced in French and English translations for major conferences in organisations like Smart Africa.
• Must have managed translation and interpretation agencies in at least five (5) years past.

b) Senior Interpreters (18):

• Bachelors’ degree in translation and Interpretation, Arts with specialisation in Languages, journalism, or other related fields with at least 7 years of experience working as interpreter.
• Must be Experienced in French and English translations for major conferences in organisations like Smart Africa.
• Must have done translation and interpretation services for the last five (5) years in Africa.
• Must be experienced working in Africa especially in West Africa providing similar services.

c) Senior Technician (1).

• Bachelors’ degree in computer engineering, and information technology or other related fields with at least 5 years of experience working with interpreters.
• Must be Experienced in French and English translation set ups for major conferences in organisations like Smart Africa.
• Must be familiar with simultaneous translation equipment’s for the last five (5) years in Africa.
• Must be experienced working in Africa especially in West Africa providing IT Support services.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.
b) Technical Evaluation Criteria will be put in place

6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal.
7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with performance guarantee from the bank , the firm’s name and both put in a third anonymous envelope marked as follow: 016/S.A/TAS/RFP/09/2019: “: Recruitment of Simultaneous Interpretation and Translation Services Company for the Transform Africa Summit 2020”
Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
9. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019

Recruitment of Catering Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Catering Services Company for the 2020 Transform Africa Summit.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for catering services for the 2020 Transform Africa Summit.

This RFP is divided into 2 lots. A bidder may bid for one of the 2 lots or for both lots.

2.1. Lot 1

This lot relates to the provision of catering services for the organizing teams at the venue of the summit. This will be a service paid for by the client to the successful bidder.
2.2. Lot 2

This loot relates to the provision of catering services to the delegates of the Transform Africa Summit. The bidders would make revenue from sales of the meals and would be required to pay a fee for the space to Smart Africa.
3. Scope of work and deliverables
3.1. Lot 1: Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

The bidder will be expected to cater for the organizing committee at the venue in the following manner. All meals include beverages:
April 7th – 18th
• Lunch for 30 people
• Dinner for 30 people

April 19th – 22nd
• Lunch for 50 people
• Dinner for 50 people - Gala dinner
• 3 course dinner for 500 delegates (buffet) - Sponsored dinners
• 4 x 3 course dinners for 200 people each (buffet) - Cocktails
• 2 x cocktails with canape menus for 150 people each

3.2. Lot 2: Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

The bidder will be expected to cater for the 3000 paying delegates at the venue in the following manner:

April 20th – 22nd
• Lunch and snacks for a pool of 3000 delegates. Please note that this is not exclusive, and delegates will have 6 options of vendors to select from

4. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

4.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Perfomance guarantee of $21,500 is required for all bidding firms.

4.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

4.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

4.4. Approach, Methodology and Work plans / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

4.5. Menus

Provide a description of the food you would be serving for either of the 2 lots.
Indicate if this food would be cooked on site or brought into the venue already cooked.

4.6. Health and Safety

Indicate the measures you would take to ensure that:
• Food remains fresh
• All litter is stored and discarded cleanly and safely
• Health and safety standards are maintained.

4.7. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

Note that during evaluation hotel with experienced professional staffs with solid experience in the industry will be given high marks to be determined by the evaluation team.

4.8. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

4.9. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure for lot 1.

For Lot 2, provide an indication of the cost of each item on your menu.

For Lot 2, propose a bid amount you would pay the organiser for the space.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.

Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.

Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

4.10. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience providing hotel services to events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

4.11. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
5. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

6. Evaluation Criteria:
An evalution model will be used to evaluate all respondents and proposals submitted.

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
8. Proposal Submission
Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial) a alongside with a performance guarantee provided by a professional competent body.
9. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
10. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer), the firm’s name and both put in a third anonymous envelope marked as follow: 024/S.A/TAS/RFP/10/2019: “: Recruitment of Catering Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
11. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property.
12. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Note: This is an advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular opportunity.

Special job

Expiring: Dec 20, 2019

Camp Manager in Zambia , Zambia

The role will be wide ranging but will focus predominantly on ensuring the guests are given the best possible experience and we exceed their expectations. In a busy and successful safari camp like ours, that can mean you need to be prepared to help out with anything. From checking rooms prior to guest arrival, meeting guests in the National Park for special occasion sundowners, ensuring the maintenance team perform their duties quickly and efficiently, welcoming guests on arrival and doing guest orientation in camp, to overseeing the smooth operation of the kitchen and restaurant.

The owners and directors live and work in camp too. They play an active role in camp operations as well and are there to back up the Camp Manager and ensure they have support if necessary. We also have a very strong and experienced local staff, who you will need to be able to learn from, manage and interact with daily.

As this role requires a great deal of interaction with and looking after guests, there are long hours associated with the job as required in most hospitality roles. There will be significant hours needed in management tasks during the day but there is also the opportunity to get into the National Park and experience and enjoy what the guests do while on their safaris. Being able to discuss safaris with guests and talk sensibly with them about sightings, options, walking safaris and the Park in general is another important part of the job. .

We are looking for someone who is a wildlife enthusiast, has experience in management, preferably in Africa, preferably in the safari industry, who is a hard worker, who gets on well with other people and who has a great sense of humour. We feel this role offers huge potential to the successful candidate.

Are you interested in becoming a Camp Manager in Zambia? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Special job

Expiring: Dec 28, 2019

Resident Director in Mozambique , Mozambique

Our client is a large civil engineering company and following a restructuring of their southern African business, there is a vacancy for the role of Director Advisory Group & Resident Director: Mozambique. The role is responsible to ensure profitability, sustainability and continuity of the Mozambique department. The appointment to the role will be for a period of two years. The role will be based in Maputo.

Overall Purpose of the Role:

Director Advisory Group:
• Lead the allocated part of the Business Unit in order to ensure profitability, sustainability and continuity of the Business Line.
• Prepare and manage a realistic and ambitious annual budget for the AG, in line with corporate guidelines and in coordination with other relevant parts of the business.
• To be responsible for the successful achievement of annual targets for the Advisory Group as measured by the standard financial metrics (Profit & Loss), TIP and QHSE audits and revenue generation.
• Realise commercial goals by identifying opportunities in the market, in collaboration with the Chief Commercial Officer, and supporting sales initiatives and client relationship management.
• Supervise management of projects in close collaboration with all parties and stakeholders involved and work in close collaboration with the Director Operational Excellence to realise the goals set for the AG.
• Build, maintain and leverage a professional network of internal and external stakeholders or partners and represent the AG internally and externally.
• For their specific Advisory Group, the DAG is overall responsible for products, services and processes.
• Ensure efficient and effective operations by driving collaboration and network performance.
• Lead organisational development and changes and act as a role model for desired behaviours, live the core values.
• This position may include technical and commercial responsibilities in addition to AG management.

Resident Director:
• Accountable for the sound governance of the Mozambican entity in terms of, inter alia, legal compliance, project execution and fiscal and tax obligation.
• Responsible for reputation management and incident and crisis management of the Mozambican entity.
• Responsible for the operational management of the Mozambican office, including support functions, ensuring local compliance to the company's policies and procedures.
• Responsible for the execution of Corporate Social Responsibility related activities in Mozambique.
• Prepare formal board resolutions.
• Act as the primary contact in the country, both internally and externally.

Main Responsibilities:

Strategic leadership
• Formulate the strategy and business plan of the AG and ensure implementation and follow-up.
• Collaboration with the Business Line Management team in the delivery of BL strategy.
• Promote culture transformation within the BL.

Financial controls
• Responsible for achieving working capital management targets and cash flow for the advisory group.
• Management and responsibility of overhead budget.

Internal Operations/Business Processes
• Compliance of AG activities with the companies’ procedures and BL guidelines.
• Drive change within the AG – ensuring engagement with new processes, procedures and Digital Way of Working.

Projects /Proposals
• Accountable for the efficient and effective execution of projects and implements and integrates all relevant internal processes.
• Responsible for the submission of proposals to SA ROC.

Clients
• Responsible for the order and sales portfolio of the AG, maintaining order book levels (firm and potential) at target levels for the AG.
• Proactive Management of opportunities and leads.
• Co-ordination of the marketing activities if applicable.
• Ensure all client activity is recorded on CRM.
• Responsible for Client relations including maintaining or achieving client satisfaction.
• May be required to perform account management for named accounts within the Business Line.

People Management
• Manage employee resourcing including liaison with other AG’s to ensure capacity is available and/or utilised efficiently and effectively within Business Line and across BL borders.
• Responsible for team formation to fit market requirements, including recruitment, resource and succession planning.
• Development of employees - ensure development reviews are completed, training planned and followed up, knowledge is shared, and staff are encouraged to reach their full potential.
• Take overall responsibility for employee issues within the AG, including annual reviews, performance management, and welfare of employees.
• Facilitate engagement and communication within the AG.

Key Challenges:
• Work with DBU to ensure that opportunities for disciplined (targeted) collaboration across AGs are identified and achieved.
• Ensure sustainable financial performance.
• Ensure corporate governance and compliance of the entity.
• Drive culture transformation.

Specific Responsibilities:
• Design and drive new strategies
• Deliver high margins
• Run an intact business
• Deliver exceptional customer service
• Represent the organisation externally
• Facilitate a collaborative culture

Minimum qualifications, skills and experience:
• Relevant technical or business degree.
• Post graduate qualification is advantageous.
• Professional registration is advantageous.
• (Recent) experience of managing part of a business and/or multi-disciplinary project teams with line, profit & loss, commercial and contracts responsibilities.
• Entrepreneur with clear market drive, focus on clients and client network as well as on performance of the AG in this respect.

Behavioural competencies:
• Performance driven and achievement (results) oriented.
• Able to translate broad strategies into clear objectives and practical action plans.
• Client centric and a high level of business acumen.
• Stimulates collaboration across BLs.
• Cultural sensitivity.
• Supportive leader with coaching skills.
• Accountable and responsible.
• Able to use judgement and discretion effectively and appropriately.
• Resilient.
• Excellent communication, facilitating and influencing skills.
• High level of integrity.
• Willing to travel to suit the requirements of the role.

Are you interested in becoming a Resident Director in Mozambique? Apply now at the top or bottom of our page.

Expiring: Jan 23, 2020

Technical Development Manager in Cape Town , South Africa

Main purpose of position
Currently we are looking for a Technical Development Manager in Oslo, Norway, to be part of the global team of our client, an international player in the renewable energy sector. We are seeking a driven and knowledgeable person to have an overall responsibility for managing and driving technical development for the company's projects.

Main responsibilities
◾ Lead and manage the development of technical solutions and concepts for the company's projects;
◾ Lead the time and resource planning for solutions and concepts;
◾ Be responsible for overall technical work-streams;
◾ Lead the development of contracting strategies and project execution in the first stages of project development;
◾ Establish execution models from a commercial perspective, together with our global procurement teams;
◾ Develop and manage a pool of in-house contracting and engineering competence;
◾ Review latest available technology for solar in your region;

Qualifications
◾ Technical university level degree, ideally mechanical or electrical engineering;
◾ 5 - 10 years professional experience in the renewable energy sector;
◾ Experience with overall management;
◾ Significant experience with cost and design optimization of large infrastructure projects;
◾ Good knowledge of main technical contract structures in the renewable energy industry;
◾ Experience in working with commercial teams in large infrastructure projects;

Personal characteristics
◾ Strong knowledge of technical aspects of renewable energy;
◾ Commercial mindset;
◾ Understanding of power markets and in particular renewable energy;
◾ Expert level of proficiency in Microsoft Office suite, including presentation software and Excel;
◾ Self-driven with ability to work under pressure and collaborate with multidisciplinary teams;
◾ Flexible and adaptable with a “can-do” attitude;
◾ Organized and methodical.

Additional information
Prepared to travel extensively.

Are you interested in becoming a Technical Development Manager in Norway? Apply now at the top or bottom of our page.

Expiring: Jan 23, 2020

Conseiller de programme en RCA , Central African Republic

AGIAMONDO est le service du personnel des catholiques allemands dédié à la coopération au développement. Dans le cadre du service civil pour la paix (SCP), nous offrons à des professionnels la chance d’effectuer un service riche de sens en collaboration avec des acteurs locaux du développement. Le SCP est un programme de prévention de la violence et de promotion de la paix dans des régions en crise ou en conflit. Il se mobilise pour un monde où les conflits se règlent sans violence. En coopération avec des partenaires ecclésiastiques et de la société civile en République centrafricaine, AGIAMONDO entend contribuer à une gestion civile des conflits et au développement durable et équitable du pays grâce à des mesures de soutien de la paix.

Pour développer le management du programme, les processus d’apprentissage et la gestion des savoirs, ainsi que pour la documentation et la communication des expériences et des réussites dans le cadre des différents projets de la Plateforme des Confessions Religieuses de la Centrafrique (PCRC), nous recherchons, dès que possible, un/e Conseiller/Conseillère de programme d’une plateforme de dialogue interreligieuse, en République centrafricaine

Votre nouvelle mission

Pour promouvoir le dialogue interreligieux et renforcer la cohésion sociale, des responsables des trois grandes religions (catholiques, protestants et musulmans) ont fondé la plateforme interreligieuse « Plateforme des Confessions Religieuses de la Centrafrique » (PCRC). La PCRC est connue et reconnue au-delà des frontières du pays, et ses campagnes touchent un large public, bien au-delà de Bangui.

Dans le détail, vous assumerez les tâches suivantes :
 En développant une gestion de programme efficace et tenant compte de la dimension des conflits (analyse, planification, monitoring, évaluation, apprentissage), vous soutenez le développement de la PCRC et de ses antennes décentralisés et les aidez à gérer leur efficacité.
 Vous soutenez la mise en réseau de la PCRC à Bangui au niveau national et régional, dans le but de créer un espace de dialogue et de coopération avec d’autres acteurs de la paix opérant dans ses zones d’activité.
 Ensemble avec l’équipe de la PCRC vous identifiez les causes des conflits et les besoins de la population qui en résultent dans les différents domaines pour élaborer des stratégies de transformation des conflits.
 Vous assistez la PCRC dans sa planification stratégique pour les processus de plaidoyer et la recherche de moyens financiers.

SERVICE CIVIL POUR LA PAIX : VOTRE AMBITION ?

Votre profil:
 Vous êtes titulaire d’un diplôme d’études supérieures en sciences sociales ou politiques et possédez une expérience professionnelle dans la mise en oeuvre de projets et la gestion de programmes.
 Vous avez déjà accompagné des processus de développement organisationnel, dans l’idéal aussi au sein d’organisation décentralisées.
 Vous avez de solides connaissances et une grande expérience de l’utilisation d’outils de management et de PME, dans l’idéal aussi avec des approches tenant compte des conflits.
 Vous avez une bonne connaissance du travail pour la paix au plan international, notamment de la transformation des conflits, dans l’idéal en collaboration avec des acteurs religieux.
 Vous avez une habileté diplomatique certaine ainsi que des aptitudes de communication interculturelle pour côtoyer les acteurs dans un esprit de partenariat.
 Vous avez de très bonnes connaissances du français et au moins de bonnes connaissances de l’anglais.

L’offre d’AGIAMONDO
 Une préparation individualisée et complète
 Un contrat de trois ans, une couverture sociale et une rémunération selon la loi allemande sur les coopérants au développement (sous une forme modifiée pour les non-citoyens de l’UE et de Suisse)
 Des sessions de formation continue en culture, langue ou autres domaines techniques, ainsi que des offres de coaching et de supervision et un conseil personnalisé

Pour une mission en RCA, des phases de repos supplémentaires (trois fois une semaine par an) sont accordées, y compris une subvention pour le vol et l’hébergement, conformément aux dispositions du ministère fédéral allemand de la Coopération économique et du Développement (BMZ).

Nous serons ravis de recevoir votre dossier de candidature en allemand ou en anglais avant le 15.12.2019

Are you interested in becoming a 'Conseiller de programme en RCA'? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Dec 16, 2019

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