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Operations Manager in Liberia , Liberia

Position Overview:
With guidance from the Director of Operations, the Operations Manager ensures that county wide operations are executed effectively and efficiently to help support the organization in achieving its goals. The Operations Manager oversees county level operations functions, including Transport, Security, Fleet Management, Warehouse, Maintenance, Procurement and Staff Administration. The Operations Manager works with operations leadership and coordinates with colleagues to design, implement, and execute operational systems that streamline operating processes, while responsibly using organizational resources. This position is based in Harper.

Specific Responsibilities:

Operational - Management
- Take responsibility of smooth and cost-effective running of operations in County under the supervision of the Director of Operations
- Assist departmental and program Managers/Directors in day-to-day coordination and management of program operational activities to reach organizational goals
- Ensure continued compliance to procedures & policies and be accountability ensuring effective and quality operations processes
- Safeguard an effective asset & inventory management
- Continuously analyse systems and procedures to work towards cost-effective and accountable way of implementing operational activities
- Identify problems in the operations process and resolve them in quickly and timely manner.
- Ensure tracking of operational data to be used for decision-making and maintain accurate operations documentation for reference purposes
- Manage operations staff on a day-to-day base ensuring regular communication, sharing of information, learning processes and building of individual and departmental capacity Communicate regularly with other site operations managers to cross-share information & troubleshoot.
- Liaise with other partners such as local authorities, suppliers and service providers

- Work with Transport officer in supervising and supporting drivers and mechanical staff member to optimize his/her time and respond to unforeseen issues.
- Coordinate all fleet operations with Transport Officer, including tracking, parking, repairs, cleanliness
- Work along with the mechanics to make sure the servicing of the vehicles is done on time
- Work with the fuel officer in making sure fuel usage for vehicles, motorbikes and generators is managed efficiently and all protocols are followed
- Track data on vehicle& fuel usage, maintenance of vehicles
- Ensure Safety & Security for usage of vehicles and transport of people and assets

Staff Operations
- Supervise all kitchen and residential staff
- Ensure Kitchen staff applies hygienic measures in handling food

- Coordinate generator management, including scheduling, fueling, routine maintenance and repairs
- Supervise the maintenance staff on electrical, plumbing, carpentry works
- Track data on generator usage and maintenance

- Manage operations equipment’s spare parts usage making sure all procedure and protocols are adhered to within delivery, distribution, usage and return.
- Make sure the receiving, releasing, returning processes are applied on a daily basis
- Track data on warehouses items, incoming and outgoing items
- Supervise the team in keeping track of the inventory

- Apply the procurement process through request for quotation, bid analysis and Purchase order while making sure to comply to the procurement policy
- Ensure a smooth and fair suppliers relationship
- Track data on purchase orders and lead time

- Assist the Director of Operations in the implementation of Safety & Security procedures and continuously make risk assessments and recommendations in operational activities.
- Ensure safekeeping of staff, assets and property

Human Resources
- Ensure systems are in place for clear communication between HR and operations team
- Ensure all operations staff are compliance with organization standards and procedures and also ensure staff grievances are attended to together with the HR department
- Evaluate current operational performance including staff and provide a strategic plan for improvements.
- Work with operations team to build capacity through regular professional development and mentoring.

Financial Management
- Supervise implementation of budget lines in accordance with rules and regulations and in coordination with Director of Operations
- Develop a fluent understanding of operations components of the budget and make day-to-day spending decisions within the guidelines
- Assist with budget planning activities and ensure that any needed modifications are appropriately incorporated
- Monitor the budget spending closely to make future operational decisions

· Bachelor's degree required.
· Minimum five years’ work experience in operations, fleet management, warehouse, procurement, engineering, mechanical or other related fields.
· Minimum five years of experience on a management level
· Proven ability to manage people and projects.
· Proactive, clear, and compassionate communicator.
· Strong ability to understand and manage data and send report
· Relevant travel and/or work in resource-limited settings, especially emergency or disaster situations.
· Adaptability to work in a rapidly changing environment and flexibility with schedules.
· High proficiency with Microsoft Office Suite, with particularly high Excel proficiency.
· A commitment to health equity and social justice.
· English proficiency required.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Are you interested in becoming an Operations Manager in Liberia? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Nov 01, 2019
Logistic Manager in Liberia , Liberia

Our client is looking for an expat to fill a position as Logistic Manager at their office in Liberia, West Africa.

• Focus on the commercial and operational area and boost the business without losing track of administration and reporting
• Supervising and supporting the logistic team incl. overall internal management, HR, recruiting and training.
• Proactive for sales; bigger projects and tender biddings – searching for sales leads and follow-up
• Interaction with authorities and clients on management level when required
• Develop and maintain relationships with clients and key account clients.
• Reporting to senior management

• Proven working experience as a logistics manager
• 5+ years of experience in West Africa
• Knowledge in clearing and forwarding
• Experience within mining and project cargo an asset
• Demonstrable ability to lead and manage staff
• Ability to work independently and handle multiple projects
• Fluency in English

Personal characteristics:
• Operational mindset taking precaution for the challenges in the country
• Ability to think out of the box to create and sell solutions
• Be a business developer with focus on expanding the business and improve internal agent network
• Should be outgoing, have a good sense of humor, responsible and self-driven, conscientious, focused, result-oriented, purposeful and most important; know how to be a good team player and manager/leader for his team

We offer:
• Being part of a young and dynamic team
• Being part of successful company with a high track record in West and Central Africa
• Exciting challenges every day!

Starting date latest 1. June 2017.

Are you interested in becoming a Logistics Manager in Liberia? Apply now at the top or bottom of our page.

Expiring: Oct 20, 2017
Country Financial Controller , Liberia

The CFC will be responsible for the effective management of Concern Liberia country programme’s finances. This will include responsibility for a strong control environment, finance staff management, capacity building of non-finance staff, partner finance oversight and training, treasury management, financial planning / budgeting, and internal and external reporting. Maintaining and managing controls and procedures to safeguard and account for all assets, funds and interests of Concern’s operations is a crucial part of the role. The post holder is also a member of the senior management team and will participate in all key decisions affecting the country programme.

Main Duties & Responsibilities:
Senior Management role:
• Participate in the development of Concern Liberia’s Country Strategic Plan (CSP) and other strategic frameworks (Preparing for Effective Emergency Response (PEER), Security Management Plan (SMP) etc) in collaboration with all relevant staff and third parties as necessary.
• Participate in the management of the country programme’s strategic issues through involvement in decision making.
• Produce strategic analysis for financial and donor management.

Financial Control
• Maintain an effective & efficient system of internal controls which complies with Concern Worldwide’s financial guidelines, collaborating closely with the Systems Director and Logistics staff.
• Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations

Financial Reporting
• Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can take appropriate action on any significant variances.
• Ensure timely & accurate preparation of financial reports for Dublin (Financial Reporting Pack (FRP)).
• Ensure timely & accurate preparation of donor reports for external donors / agencies.

Financial Systems
• Ensure that the systems in place, enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilised

Other financial duties
• Facilitate internal, external & donor audits
• Ensure that all statutory deductions & taxes in respect of national staff are complied with & liaise with relevant authorities in this respect.

Donor Compliance
• Ensure that donor proposal budgets and expenditure & related reports are of high quality, up-to-date and delivered in a timely manner in accordance with Concern policies/procedures, donor requirements and for other interested parties in collaboration with programme team colleagues.

Human Resources
• Identify finance staff needs, ensuring that job descriptions are developed and well understood, properly qualified staff are recruited, inducted and trained as per the needs of the department and the organisation
• Manage the Finance team with particular emphasis on capacity building of staff through mentoring, training, and ensuring that all staff have up-to-date descriptions and Performance and Development Review (PDR) process as per policy.
• Ensure that all department staff are aware of and comply with all of Concern’s policies and procedures.

Other Duties
• Contribute to organisational accountability initiatives, including overseeing the roll out of relevant commitments of Concern under the HAP (Humanitarian Accountability Partnership)
• Take active measures to address equality issues, particularly relating to gender, in programme as well as operational (eg HR) activities.
• Be aware of, understand and comply with all of Concern’s policies and procedures (P4 and Code of Conduct, HR, finance, logistics etc).

Education, Qualifications & Experience:
• Accountancy Qualification (e.g. CPA, ACA, ACCA or equivalent)
• 3 years post qualification experience, at least 1 in an international NGO
• Experience in preparing budgets and reports for international donors.
• Experience in staff capacity development and management
• Fluent English

Special Skills or Personality Requirements:
• Ability to work under pressure with numerous deadlines, and priorities.
• Excellent organisational and planning skills. Strong problem solving and analytical skills.
• Excellent excel skills and knowledge of computerised accounting packages
• Excellent interpersonal skills and cross cultural awareness
• Good sense of humour
• Empathy with Concern’s goals and a commitment to capacity building, protection and participation.

Education, Qualifications & Experience:
• Previous experience in Concern or a similar organization
• Experience with Great Plains GL system
• Experience in West African context
• Experience with USAID, EU and / or Irish Aid donor requirements
• Knowledge of development issues and concepts.

Contract: 2 years
Accompanied / Unaccompanied: Accompanied
Responsible For: Finance Manager (and indirectly finance team of 6)
Basic annual salary: 38,518 to 43,733 euro

Expiring: Oct 06, 2016
Director of Operations in Liberia , Liberia

Position Overview:
The Operations Director is crucial to ensure that we effectively and efficiently run operations in Liberia. The Operations Director will oversee operations functions in Monrovia and Harper, including Supply Chain, Infrastructure, Security, Fleet Management, IT, and Staff Administration. With guidance from the Executive Director and County Directory, they will partner with clinical and programmatic teams to achieve the organizational goals most efficiently.

The Operations Director is responsible for designing, implementing, and managing operational systems that simplify and streamline responsibilities across functions. The role requires regular coordination and communication with departments and senior leadership, as well as proficiency in budget management and operational forecasting.

Job Responsibilities:
• Design and implement new organizational operations structures and teams.
• Support and build capacity among the operational managers and staff.
• Understand the immediate-term and long-term operational strategy, in order to ensure the supply chain and operations infrastructure appropriately enables that strategy.
• Partner with the Ministry of Health, local government, and other public sector and non-profit organizations and community leaders to ensure well-integrated processes and procedures.
• Ensure effective communication with International Ops team in Boston.
• Create efficient transport and procurement operations, including developing protocols/policies for standardizing daily operating procedures for stock management, procurement, transport, and infrastructure.
• Oversee infrastructure and capital projects in Liberia
• Provide in-country coordination for large purchases, alongside the Boston-based operations and clinical team, including international procurement.
• Oversee and harmonize cross-site Liberia operations systems including procurement, supply chain, fleet management, and logistics.
• Foster development of IT organization to support growing and evolving operational dependencies on technology.
• Implement procedures to track and maintain high value assets, including medical equipment and vehicles.
• Oversee safety, security and crises management plans and implementation.
• Oversee network performance and security; manage ISPs and service contractors.
• Design and implement systems for everyday staff and clinical operations -- staff and patient travel/accommodations, communications, etc.
• Oversee risk assessment activities for violations of code of conduct.
• Oversee construction projects design/implementation processes; ensure projects adhere to budget/timeframe on deliverables.
• Take responsibility for operations budget management.
• Recruit, oversee, and build capacity of team of operations managers.
• Serve on senior leadership team, guide the organization on strategic planning and oversight.
• Serve as senior operations external liaison; negotiate all large-scale contracts; vet partnerships and manage external operations relationships.

• Minimum of Five years of administration or operations experience, preferably in international projects, with demonstrated increasing responsibility.
• Strong ability to manage and empower a diverse team focuses on many priorities.
• Experience managing budgets and financials.
• Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment.
• Excellent interpersonal and communication skills.
• Strong organizational skills and operational and business analytics thinking.
• Proven ability to exercise good judgment, demonstrate political astuteness, and tact.
• Prior experience working in Africa and in resource-poor settings, a plus.
• Sense of humour and flexible disposition very helpful.
• Interest in social justice and health care issues.
• Ability to live in Harper, Liberia full-time required.

Partners in Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Are you interested in becoming a Director of Operations in Liberia? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Jul 05, 2019

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