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Transportation Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective.
The Smart Africa Secretariat is soliciting proposals from qualified vendors for transportation services for the 2020 Transform Africa Summit.

3. Duration of Engagement.

It is Six (6) months from point of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

TAS2020 offers three types of transportation for their delegates: conference shuttles, VIP shuttles and VVIPs vehicles.

The firm with relevant experience and qualifications is sought to carry out the task of moving all TAS2020 international and local delegates between the airport, the conference venue and major Conakry hotels (18th-23rd of April 2019):

April 10th - 23rd
- 1 Minivan (12-seater)
- 1 5-seater vehicle

April 18th
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

April 19th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 20th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 21st
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 22nd
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 23rd
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

Drivers
The bidder must provide drivers on a 24-hour rotation

Fuel
It is the responsibility of the bidder to fuel the vehicles

Routes
The bidder must propose routes between the airport, 5-star hotels and the venue.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:
• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate /equivalent if applicable;
• Performance guarantee of $10,500 is required from all bidding companies

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach , Methodology and Work Plan /Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan (Reporting chain) showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.
5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Lead Logistics Consultant (1), Engagement Partner:

• With at least 10 years of experience in logistics and operations for high profile delegates especially in presidents and other VVIPs.
• Having managed three (3) logistics assignments in similar conferences in Africa of similar nature as Transform Africa for over the last past Five (5) years.
• With at least 5 years of proven experience in leading logistics teams.
• With a university degree of at least MBA with specialisation in logistics and supplies or master’s in operations Management from recognised universities or other related disciplines
• Must be fluent in French and English and will be evaluated before contract signing.

b) Logistics and Operations Expert (1):

• With at least 5 years of experience in route and dispatch planning or logistics and operations management for high profile transportation companies in the region.
• With at least 5 years of proven work experience as Operations or logistics Manager for high profile organisations similar to Smart Africa.
• With a university degree of at least bachelor's in logistics or Supply Chain Management or bachelor’s degree in operations management from recognised universities or in other similar fields;
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• With at least a driving licence category B obtained in one of African Countries.
• Having master’s degree in logistics or supply Chain Management from a recognised university will be an added advantage

c) Senior Driver.

• Having worked as driver for the last 5 years while driving VIPs in Africa.
• With at least 10 years of proven work experience as a driver for organisations similar to Smart Africa.
• With at least a driving licence category B obtained in one of African Countries
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• Having bachelor’s degree in logistics or operations will be an added advantage.

d) Drivers (list to be proposed by bidding Company):

 With at least a driving licence category B obtained in one of African Countries.
 With at least 3 years of experience in driving high profile individuals and groups especially presidents and other VVIPs.
 Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
 With at least 3 years of proven experience driving in Guinea Conakry or in west Africa will be an added advantage.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;

• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.
Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.
Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

5.8. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

b) A Technical Evaluation model model will be used to evaluate all respondents and proposals submitted.

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with a performance guarantee from the bank, the firm’s name and both put in a third anonymous envelope marked as follow: 015/S.A/TAS/RFP/09/2019: “: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries

Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Temporary Staffing Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Temporary Staffing Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for temporary staffing for the 2020 Transform Africa Summit. The vendor is expected to provide ushers and account Managers for various aspects of the summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a Framework agreement and usage based where invoicing will be done as per agreement during negotiation

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Airport
The following is expected:
• Provide 18 ushers on a 24-hour rotation at the airport from the 18th of April to the 24th of April to manage incoming delegates and exiting delegates.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Venue
The following is expected:
• Provide 40 ushers on an 18-hour rotation at the venue from the 19th of April to the 23rd of April assigned to general areas, catering areas and session rooms.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Accreditation
The following is expected:
• Provide 20 ushers on an 18-hour rotation at the venue from the 16th of April to the 22nd of April assigned to accreditation. These ushers will be trained on the accreditation system so as to handle all enquiries and also register delegates
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Hotels
The following is expected:
• Provide 10 ushers on an 18-hour rotation at 5-star hotels only from the 18th of April to the 23rd of April.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Meals
The bidder is expected to cater for all meals for their staff.

Training
The bidder is expected to have provided training with the aid of the client at least 7 days before deployment.

Language
It is preferred that ushers speak both French and English.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $5,559 is required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan/ Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Chief Human Resources (1), Engagement Partner:
- Master’s degree in Human resources Management, MBA, Master of Arts in Economics with at least 10 years of experience in human resources recruitment and management or other related disciplines.
- Fluency in English and French in a must

b) Recruitment Expert (1):
- Bachelor’s degree in Human resources Management, BCOMM, Bachelor of Arts in Economics with at least 5 years of experience in human resources recruitment and management or other related disciplines.

c) Account Managers (10-15).
- Fresh College graduates or current university students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is a must
- Having experience in computer usage and email etiquette is required and will be tested.
- Having served as ushers for at least 3 years in conferences or similar services.

d) Ushers (80-100)
- College students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is required
- Having experience in computer usage and email etiquette skills is required for this position.
- Having served as account managers in conferences will be an added advantage.
- Having worked for at least six months in conferences or similar services.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience recruiting for international organisations or NGOs similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

The following model will be used to evaluate all respondents and proposals submitted:
b) Technical Evaluation Criteria

Approach, Methodology and Work Plan (20)
i. Approach and Methodology 10
ii. Work Plan 10

Firm Experience
• Number of years of Experience of the firm (15)
i) 10 years and above. 15
ii) Between 5 and 10 years 10
iii) 3-5 years 5
iv) Below 3 years. 0

Staff Experience
• Chief Human Resources (1), Engagement Partner (15)
i) Between 10 years and above 15
ii) Between 6 and 10 years 10
iii) Between 3 and 6 years 5
iv) Less than 3 years 0

• Recruitment Expert (1x) (10)
i) Between 5 years and above 10
ii) Between 3 and 5 years 5
iii) Less than 3 years 0

• Account Managers (10x) (10)
i) Between 3 years and above 10
ii) Between 1 and 3 years 5
iii) Less than 1 year 0

• Ushers (80-100x) (10)
i) From 0.6 years and above 10
ii) Less than 0.6 year 5

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (15),
i) 3 similar assignments 15
ii) 2 similar assignments 10
iii) 1 similar assignment 5

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with performance guarantee from either the bank or insurance company, the firm’s name and both put in a third anonymous envelope marked as follow: 018/S.A/TAS/RFP/10/2019: “: Recruitment of Temporary Staffing Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Staging & Construction Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Staging & Construction Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for staging and structures for the 2020 Transform Africa Summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Stages
Stages are required for the following:
• Auditorium – Re carpeting of existing stage which is 16m x 6m x 1m high
• Large breakout rooms – Build and carpet 3 x 10m x 4m 0.6m high stages
• Small breakaway rooms – Build and carpet 3 x 9m x 4m x 0.3m high stages
• Social events – Build and carpet 1 x 9m x 4m x 0.3m high mobile stage

Exhibition booths / stands
The following exhibition booths will be required:
• Pavilions – build 10 x 10m x 10m pavilions each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Deluxe – build 16 x 6m x 3m booths each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Standard – build 20 x 3m x 3m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Start-up Lane – build 10 x 2m x 2m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths

Presidential Photo wall
• The vendor is expected to propose a creative photo wall for the Presidential picture. Please refer to Smart Africa’s Flickr account for references to previous phot walls.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Performances Guarantee of $55,321 will be required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

Note that during evaluation companies with experienced professional staff with solid experience in the industry will be given high marks to be determined by the evaluation team.

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.
5.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 3 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
5.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
6. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

7. Evaluation Criteria:

The following model will be used to evaluate all respondents and proposals submitted:
a) Technical Evaluation Criteria

Understanding of ToR, Approach, Methodology and Work Plan (50)
i. Approach and Methodology 20
ii. Work Plan 20
iii. Understanding of ToR 10

Firm Experience
• Number of years of Experience of the firm (20)
i. 10 years and above. 20
ii. Between 5 and 10 years 15
iii. 3-5 years 10
iv. Below 3 years. 05

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (30):
i. 3 similar assignment 30
ii. 2 similar assignment 20
iii. 1 similar assignment 10

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

b) Financial Criteria
Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
8. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
9. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer), the firm’s name and both put in a third anonymous envelope marked as follow: 023/S.A/TAS/RFP/10/2019: “: Recruitment of Staging & Construction Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 15th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
10. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
11. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Entertainment Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment for Entertainment Services Company for the 2020 Transform Africa Summit.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for entertainment services for the 2020 Transform Africa Summit.

3. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details). The vendor must provide the concept and the entertainers:

April 20th
Cultural entertainment for the cultural soiree to entertain for a maximum of 2 hours on the night. The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.
April 21st
5-minute entertainment for the opening ceremony.
30-minute entertainment at the gala dinner.

The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.

4. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

4.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $ 1,121 is required for all bidding companies
4.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

4.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

4.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

4.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

4.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

4.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 5 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

4.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
5. Structure of the submission

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

6. Evaluation Criteria:

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

8. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) a alongside with a performance guarantee provided by a professional competent body, the firm’s name and both put in a third anonymous envelope marked as follow: 019/S.A/TAS/RFP/10/2019: “: Recruitment for Entertainment Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

9. Validity
Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

10. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Creative & Communication Agency , Rwanda

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Creative & Communication Agency for Smart Africa Secretariat.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

1. Background of the organisation

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.
On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.
1.1. The Smart Africa Alliance

The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.
The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

2. Transform Africa Summit

Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.
3. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for a creative and communications agency for Smart Africa and the Transform Africa Summit 2020

The selected firm will be responsible for communicating Smart Africa’s projects, creative design work around Smart Africa and the Transform Africa Summit and Public Relations for Smart Africa,
4. Duration of Engagement

It is for One year (12 months) from time of contracting, non-renewable.
5. Scope of work and deliverables

The Smart Africa requires the provision of the following:

Smart Africa & the 2020 Transform Africa Summit:
• Design the look and feel for the 2020 Transform Africa Summit
• Create, propose and execute advertising campaign for the 2020 Transform Africa Summit
• Create, propose and execute media strategy for Smart Africa and the 2020 Transform Africa Summit
• Create, propose and execute Public Relations strategy for Smart Africa and the 2020 Transform Africa Summit
• Manage all designs as may be required by Smart Africa and for the 2020 Transform Africa Summit
• Provide camera people and videographers for Smart Africa events, press conferences and workshops in Kigali (Approximately 3 per quarter)
• Develop short promotional videos for Smart Africa and the 2020 Transform Africa Summit. Approximately 3 per month
• Develop and produce opening 5-minute video for TAS2020. Should be available in standard and wide formats.
• Develop and produce 3-minute closing video for TAS2020. Should be available in video format and standard format.
• Develop and produce 5-minute Smart Africa video for TAS2020
• Develop and produce 4 x 1-minute project videos for Smart Africa
• Manage Smart Africa social media pages with at least 1 post per medium per day
• Translation services between French and English for all materials and adverts

6. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

6.1. Administrative Documents

Please submit:
• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance Guarantee of $ 62,469 is required for all bidding firms
6.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.
6.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 5 years for which your company has performed work of a similar nature, scope, size or complexity.
6.4. Methodology / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.
6.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.
The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Lead Communications Consultant (1), Task Team Leader:
• With at least 10 years of experience in marketing and Communications for high profile organisations especially in NGOs and Multilateral organisations.
• Having managed 3 similar communications/marketing department for organisations of the similar profile as Smart Africa for over the last past Five (5) years.
• With at least 5 years of proven experience in leading marketing/Marketing teams.
• With a university degree of at least MBA with specialisation in marketing or master’s in project Management from recognised universities.

b) Creative Director (1):
• With at least 5 years of experience in a similar role doing work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed three (3) communication strategies for similar organisations over the last past five (5) years.
• With a university degree of at least bachelor's degree in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage

c) Art Director (1):
• With at least 5 years of experience in a similar role having done work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed three (3) communication strategies for similar organisations over the last past five (5) years.
• With a university degree of at least bachelor's degree in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage

d) Content Development Expert.
• Having worked as in a content development capacity for similar organisations as Smart Africa for the last Five (5) years
• With at least 3 years of proven work experience as a journalist or in a content development capacity
• With a university degree of at least in marketing or communications or bachelor’s degree in project management from recognised universities or in other similar fields;
• Having master’s degree in marketing or communications will be an added advantage.

e) French to English Translator (1):
• With at least 3 years of experience in a similar role for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having done document translations for organisations similar to Smart Africa in the last (2) years.
• With a university degree of at least bachelor's degree in related languages or in other similar fields;
• Having master’s degree will be an added advantage

f) Graphic Designer (1):
• With at least 3 years of experience in a similar role doing work for high profile organisations or worked in such organisations managing communications and marketing departments.
• Having developed two (2) communication strategies for similar organisations over the last past five (5) years.
• With a tertiary qualification in graphic design or in other similar fields;

g) Audio-Visual Expert (1):

 With at least 3 years of experience in audio-visual filming for high profile organisations.
 With at least 3 years of proven experience working as videographer on Television or news presenter in one of regional TVs or radios.
 With at least a certificate in video production and shooting from recognised institute.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses
6.6. Value Added Propositions, Recommendations and Other Considerations

 Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.
 Detail the additional aspects which you feel would add value to the organisation.
 List key anticipated risks and challenges that the conference owner should consider.
 Highlight your value proposition to Smart Africa.

6.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.

Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.

Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

6.8. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
An evaluation model will be used to evaluate all respondents and proposals submitted.

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
8. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) a alongside with a performance guarantee provided by a professional competent body, the firm’s name and both put in a third anonymous envelope marked as follow: 014/S.A/TAS/RFP/09/2019: “: Recruitment of Creative & Communications Agency”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org . Quotes will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
9. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
10. Enquiries

Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Project Manager Smart Cities in Rwanda , Rwanda

1. About Smart Africa

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart
of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 29 African countries that represent 600+ million people.

The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the Smart City initiative

The urbanization rate of the African continent has increased from 15% to 40% between 1960 and 2010 and is expected to reach 60% in 2050. The urban population in Africa will triple over the next 50 years.

This is an unprecedented demographic boom that is accompanied by an increase in challenges for governments in terms of housing, food, access to water, transport, waste management and energy supply.

Africa must take advantage of this rapid growth of urban citizens to overcome its difficulties through better management of its cities.

Faced with these challenges of sustainable development and controlled urban growth, African countries are considering the most effective solutions adapted to the realities of the continent.

The concept of Smart City is key to better manage African cities and meet the challenges of exponential urbanization.

3. Duties and Responsibilities

The Smart Africa Secretariat would like to recruit a Consultant - Project Manager (PM) in charge of the Smart Cities initiative with responsibility for management of various strategic projects, in close consultation with stakeholders and partners.

The PM will lead specific discussions revolving around Smart cities, e-Government, ICT industry development and IoT initiatives as well as other Smart Africa projects that will be assigned to him from time to time, as per the Smart Africa action plan such as supporting with preparing documents of the Smart Africa different councils (Council of African Regulators, Council of ICT Ministers, etc).

The primary duties of the position will include:

• Provide required technical leadership and administrative support to coordinate and implement project activities across Smart Africa Member States while ensuring effective linkages to the Smart Africa core objectives
• Preparing an annual work plan for submission to the head of digital transformation services;
• Design and document the organization’s evolving strategy, including produce relevant slides, presentations, and key messaging;
• Review and prepare analysis and research on the sector, using regional and global resources including academia and industry;
• Help the organization in bringing new allies and strengthening the commitment of existing partners;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of experts from Governments, Private sector, Non-Government organisations and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities;
• Follow through mobilization of funds /resources from other development partners and institutions to complete the financing of the Smart Africa projects;
• Provide periodical reports on the progress of project activities and issues arising;
• Participate in regional project meetings and workshops and other activities as required.

Other duties and responsibilities will include:

• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments which will be assigned from time to time by the leadership of Smart Africa.

4. Key qualifications

Education:
• A Bachelor’s Degree in Telecommunications Engineering, Electrical/Electronic Engineering, Computer Science, Computer Engineering, Information Technology, or a related field with recognised at least 10 years of technical expertise.

• A Project Management Certification from a recognized International Project Management Certification Body such as the Project Management Institute (PMI).

• A Masters’ Degree in Information Technology, Telecommunications, Business in IT will be an added advantage.

General experience and skills:
• Self-starter with high degree of flexibility, tolerance for ambiguity, ability to work independently and on multiple projects simultaneously;
• Ability to effectively explain strategy and approach to external partners audiences;
• Strong management skills including ability to provide strategic guidance, technical oversight, build strong teams, mentor staff, develop work plans, and manage budgets and project expenditures;
• Good interpersonal skills with experience in networking with partners at all levels (Ministry, development partners, private sector, NGOs and Academia);
• Experience working with in project coordination;
• Demonstrated written, analytical, presentation, reporting and computing skills and familiarity with modern communication systems (internet, worldwide web, email, etc);
• A good knowledge of matters related to ICT policy and regulation;
• Experience in creative writing;
• Ability to work in a team;
• Strong competence in the use of standard software productivity tools (such as Microsoft Office Suite or others).

Languages:
• Excellent Knowledge and Fluency in French and English.
• The good working knowledge of another language such as Portuguese or Arabic will be an advantage.

5. Duration of the assignment

The duration of the assignment will be for 1 year, with a possibility of renewal, subject to availability of funds and performance appraisal.

6. Reporting requirements

The PM will report directly to the Head of Digital Transformation, Innovation and Services.

7. Application Procedure

• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 3 contact information of referees;
• A brief essay of two (2) pages to the following question: What would be your approach to transform successfully African cities into Smart Cities within a short period of time (1 to 3 years) as a PM in Smart Africa Secretariat?

You will send your Curriculum Vitae, cover letter and essay in either French or English. All the above should be sent to the following email address: to hr@smartafrica.org and copy procurement@smartafrica.org not later than Monday, November 18th, 2019 at 5 pm.

Are you interested in becoming a Project Manager Smart Cities in Rwanda? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Nov 18, 2019
Project Manager Start-Ups in Rwanda , Rwanda

1. About Smart Africa

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart
of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 29 African countries that represent 600+ million people.

The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the Start-ups and Innovation ecosystems development initiative

In all countries of the world, access to the digital environment promotes growth in gross domestic product. This trend is already being observed in Africa, notably through mobile penetration. As a factor of innovation, digital technology generates new uses everywhere and helps to transform business models. While African innovation and start-ups is starting to emerge into the international scene, the significant development potential of the digital innovation and entrepreneurship is not being used to their full potential.

The continent remains very fragmented between a few rare hubs, and the fragility of the ecosystem of start-ups mainly due to:
- Administrative and legal barriers to the creation and development of enterprises,
- Limited access to telecommunications infrastructure, in particular the Internet,
- Particular access to finance and expanding market,
- Lack of countries support for the development of innovative start-ups,
- Difficult market access,
- The weakness of education systems.

From this background, it is important to enhance entrepreneurship and increase innovation for new solutions in the ICT sector.

3. Duties and Responsibilities

The Smart Africa Secretariat would like to recruit a Consultant Project Manager (PM) in charge of the Start-ups and Innovation ecosystems development initiative with responsibility for management of various strategic projects, in close consultation with stakeholders and partners.

More precisely, the PM will help define and execute our global strategies on various projects, including the development of start-ups and innovation ecosystems development.

The primary duties of the position will include:
• Provide required technical and administrative support to coordinate and implement project activities across Smart Africa Member States while ensuring effective linkages to the Smart Africa core objectives and activities.
• Preparing an annual Work Plan for submission to the reporting to the Head of Digital Transformation, Innovation and Services;
• Design and document our evolving strategy, including produce relevant slides, presentations, and key messaging;
• Review and prepare analysis and research on the sector, using regional and global resources including academia and industry;
• Help us bring new allies and strengthen the commitment of existing partners;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of experts from Governments, Private sector, Non-Government organisations and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities;
• Follow through mobilization of funds /resources from other development partners and institutions to complete the financing of the Smart Africa projects;
• Provide periodical reports on the progress of project activities and issues arising;
• Participate in regional project meetings and workshops and other activities as required.

Other duties and responsibilities will include:

• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments which will be assigned from time to time by the leadership of Smart Africa.

4. Key qualifications

Education:
• A Bachelor’s Degree in Business Administration, Business Information Technology (BIT), Computer Science, Computer Engineering, Information Technology, or a related field with recognised at least 10 years of technical expertise.
• A Project Management Certification from a recognized International Project Management Certification Body such as the Project Management Institute (PMI).
• A Masters’ Degree in Business Information Technology or master’s in business administration, Computer Science, Computer Engineering, Information Technology, or a related field with experience in business development will be an added advantage.

General experience and skills:
• Strong management skills with the ability to provide strategic guidance, technical oversight, build strong teams, develop work plans, manage budgets and project expenditures;
• Good interpersonal skills with experience in networking with partners at all levels (Ministry, development partners, private sector, NGOs and Academia) to effectively explain strategy and approach to external Partners audience.
• Self-starter, work independently, with critical thinking, ability of tolerance and ambiguity to work on multiple projects
• Experience in the start-ups and entreprenuership ecosystem in Africa.
• A good knowledge of ICT policy and regulation ecosystem /framework;
• Strong competence in the use of standard software productivity tools (such as Microsoft Office Suite , modern communication tools such as zoom, etc.

5. Languages:
• Excellent Knowledge and Fluency in French or English.
• The good working knowledge of both French and English or other languages such as Portuguese or Arabic will be an advantage.

6. Duration of the assignment

The duration of the assignment will be for 1 year, with a possibility of renewal, subject to availability of funds and performance appraisal.

7. Reporting requirements

The PM will report directly to the Head of Digital Transformation, Innovation and Services.

8. Application Procedure

• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 2 contact information of referees;
• A brief essay of two (2) pages to the following question: What would be your approach to develop successfully Start-ups and Innovation ecosystems in Africa within a short period of time (1 to 3 years) as a PM in Smart Africa Secretariat?

You will send your Curriculum Vitae, cover letter and essay in either French or English. All the above should be sent to the following email address: to hr@smartafrica.org and copy procurement@smartafrica.org not later than Monday, November 18th, 2019 at 5 pm.

Are you interested in becoming a Project Manager Start-Ups in Rwanda? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Nov 18, 2019
Project Manager Internet Infrastructure in Rwanda , Rwanda

1. About Smart Africa

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart
of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 29 African countries that represent 600+ million people.

The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the Broadband and Internet Infrastructure Initiatives
Africa, being the youngest and 2nd most populated continent on earth has an enormous opportunity to leapfrog through technology which will facilitate socio-economic growth and close the digital divide between Africa and the rest of the world.
The Internet penetration in Africa stands at an average of 35%, whiles the world average is 54.4%. Out of the continent’s population of 1.2bn, it is estimated that only 454 million had access to the internet by 2017. A whooping 64% of Africans are yet to be connected to the internet.
Broadband Connectivity is the main enabler to achieve a single digital market and Smart Africa has as part of its mission to make broadband connectivity accessible and affordable through its numerous cross border projects.

3. Duties and Responsibilities

The Smart Africa Secretariat would like to recruit a Consultant - Project Manager (PM) in charge of Broadband and Internet Infrastructure Initiatives with responsibility for the management of various strategic projects, in close consultation with stakeholders and partners.

More precisely, the PM will help the organization define and execute the global strategy on various projects, including development of projects to ensure accessible and affordable broadband connectivity for Africa in collaboration with relevant stakeholders.

The primary duties of the position will include:

• Providing required technical and administrative support to coordinate and implement project activities across Smart Africa Member States while ensuring effective linkages to the Smart Africa core objectives and activities.
• Preparing an annual Work Plan for submission to the Head of Digital Infrastructures Program
• Planning, supervising and implementing Smart Africa projects/initiatives activities, providing proposals and plans (including work plans, procurement, consultancies, recruitment, logistics, budgeting and disbursements).
• Establishing close collaboration, working arrangements and partnerships with Governments, Private sector, Non-Government organisations, Academia and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities.
• Liaising with government and other key stakeholders to promote enabling ICT policy and regulatory environment that would facilitate the implementation of initiatives under his/her supervision;
• Following through mobilization of funds /resources from development partners and institutions to complete the financing of the Smart Africa projects, especially those under his/her supervision;
• Providing periodical reports on the progress of project activities and issues arising;
• Participating in regional project meetings and workshops and other activities as required;

Other duties and responsibilities will include:
• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments/project which will be assigned as needed by the leadership of Smart Africa.

4. Key qualifications

Education:
• A Bachelor’s Degree in Telecommunications Engineering, Electrical/Electronic Engineering, Computer Science, Computer Engineering, Information Technology, or a related field with recognised at least 10 years of technical expertise.
• A Project Management Certification from a recognized International Project Management Certification Body such as the Project Management Institute (PMI).

• A Masters’ Degree in Information Technology, Telecommunications, Business in IT will be an added advantage.

General experience and skills:
• Self-starter with high degree of flexibility, tolerance for ambiguity, ability to work independently and on multiple projects simultaneously;
• Ability to effectively explain strategy and approach to external partners audiences;
• Strong management skills including ability to provide strategic guidance, technical oversight, build strong teams, mentor staff, develop work plans, and manage budgets and project expenditures;
• Good interpersonal skills with experience in networking with partners at all levels (Ministry, development partners, private sector, NGOs and Academia);
• Experience working with in project coordination;
• Demonstrated written, analytical, presentation, reporting and computing skills and familiarity with modern communication systems (internet, worldwide web, email, etc);
• A good knowledge of matters related to ICT policy and regulation;
• Experience in critical thinking;
• Ability to work in a team;
• Strong competence in the use of standard software productivity tools (such as Microsoft Office Suite or others).

5. Languages:
• Excellent Knowledge and Fluency in either French or English (reading and writing).
• A good working knowledge of both English and French will be an added advantage.

6. Duration of the assignment

The duration of the assignment will be for 1 year, with a possibility of renewal, subject to availability of funds and performance appraisal.

7. Reporting requirements

The PM will report directly to the Head of Digital Infrastructure Program under the Technology and Innovation department.

8. Application Instructions

• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 2 contact information of referees;
• A brief essay of one (1) page to the following question: In your view, what are the main reasons for the low penetration of Broadband in Africa, Explain your reasons.

You will send your Curriculum Vitae, cover letter and essay in either French or English. All the above should be sent to the following email address: to hr@smartafrica.org and copy procurement@smartafrica.org not later than Monday, November 18th, 2019 at 5 pm.

Are you interested in becoming a Project Manager Internet Infrastructure in Rwanda? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Nov 18, 2019

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