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Smart Africa Secretariat


Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies....

JOB SEARCH RESULT:

Project Manager e-Agriculture in Rwanda , Rwanda

Terms of Reference:

Recruitment of a Consultant - Project Manager to assist the Smart Africa Secretariat on the e-Agriculture and Agritech initiative

1. About Smart Africa
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.
The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart
of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the African countries.

The Smart Africa Alliance has since grown to include 30 African countries that represent 750+ million people.

The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the e-Agriculture and Agritech initiative
Smart Africa recognizes the impact of agriculture goes well beyond its immediate economic contribution. Smart Africa seeks to positively impact the agricultural sector in Africa, to help countries realize the gains in production and efficiency that will stave off hunger and malnutrition and decrease the food trade deficit. These gains can be achieved partly, but significantly, through digital solutions which will in turn catalyse additional investment in the sector, further empowering the continent’s population.

In this context, various Member States of the SMART Africa initiative have adopted flagship projects in relation with e-Agriculture and Agritech and will be working on sharing best practices to promote a framework for a sustainable and innovative agriculture in the continent.

Besides the interest of Member States, the SMART Africa Secretariat has also partnered with innovative actors from the private sector to collaborate in the development of a concept paper and the implementation of concept for a cross-cutting platform that integrates the financial ecosystem with the livestock value chain, contributing in addressing financial inclusion.

Smart Africa will work with Member States, the private sector and other relevant partners to identify streams of interest, conduct desk research on the African agricultural contexts, e-Agriculture and Agritech strategies, and other Key Informant Interviews. This research exercise will help better understand digital agriculture transformation challenges and ways to address them and will underpin the implementation strategy.

3. Responsibilities
The Smart Africa Secretariat would like to recruit a Project Manager (hereinafter referred to as the “PM”) to assist the Smart Africa Secretariat with responsibility for management of various strategic projects in relation to e-Agriculture and Agri-tech, in close consultation with stakeholders and partners.

The PM will provide required technical and administrative support to coordinate and implement project activities across Smart Africa Member States while ensuring effective linkages to the Smart Africa core objectives and activities.

The PM will support activities between Smart Africa, countries and relevant partners with three main objectives:
• Establish partnerships between organizations amplifying a shared vision for supporting countries in Africa on their journey to achieve a development plan for digital agriculture;
• Research challenges in the varied African agricultural contexts and needs of governments in defining their digital agriculture transformation strategy, e-Agriculture and Agritech strategies and implementing cross-sectoral and whole-of-government initiatives to improve the whole agricultural value chain and integrating it more closely into a country’s digital economy;
• Define an implementation roadmap for e-Agriculture and Agritech schemes in different African regions, including milestones, key deliverables and the necessary resources to ensure sustainability;
• Host learning events to share best practices and insights from research.

The other general duties of the Project Manager will include:
• Support the e-Agriculture and Agri-tech flagship projects’ global annual performance;
• Design and document our evolving strategy, including produce relevant slides, presentations, and key messaging;
• Review and prepare analysis and research on the sector, using regional and global resources including academia and industry;
• Help us bring new allies and strengthen the commitment of existing partners;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of experts from Governments, Private sector, Non-Government organisations and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities;
• Follow through mobilization of funds /resources from other development partners and institutions to complete the financing of the Smart Africa projects;
• Provide periodical reports on the progress of project activities and issues arising;
• Participate in regional project meetings and workshops and other activities as required.

Other responsibilities will include:
• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments which will be assigned from time to time by the leadership of Smart Africa.

4. Key qualifications
• A minimum of graduate qualifications (Master’s degree) in a relevant discipline (e.g. Computer Science, Social Sciences, economics, Agricultural economics, agricultural engineering, or development studies)
• At least 5 years of relevant experience particularly working with country governments in developing ICT policy and/or implementing ICT strategies in order to empower rural communities, improve rural livelihoods, and build sustainable agriculture and food security
• Familiarity with different aspects of sustainable agriculture, rural development and related literature
• Strong quantitative and qualitative research skills
• Excellent project management and team management skills
• Excellent inter-personal skills and the ability to work effectively with all partners in order to act as an effective catalyst
• Ability to communicate knowledge effectively through various mediums including data visualization and reports, learning activities, and other methods
• Problem-solving skills, including ability to draw meaning and trends from data and recommend actions to address issues
• Strong technical skills in standard software programs (such as MS Office), web-based applications (such as Google suite and Microsoft Teams)
• Highly organized; demonstrates grace under pressure; and delivers results in a fast-paced environment
• Ability to interact with people from diverse, multi-cultural backgrounds
• A willingness to travel, domestically and internationally
• Ability to work in Kigali, Rwanda

Languages:
• Excellent Knowledge and Fluency in both French and English (reading and writing).
• The good working knowledge of another language such as Portuguese or Arabic will be an advantage.

5. Duration of the assignment
The duration of the contract is 1 year. The position is based in Kigali, Rwanda.

6. Reporting requirements
The PM will report directly to the Head of the Digital Transformation Division under the Director of Technology and Innovation.

7. Application Procedure
• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 2 contact information of referees;

Are you interested in becoming a Project Manager e-Agriculture in Rwanda? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: May 05, 2020
Project Manager in Rwanda , Rwanda

Terms of Reference:
Recruitment of a Project Manager to assist the Smart Africa Secretariat on the cooperation areas with the United Nations Foundation (UNF)

1. About Smart Africa

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.
The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the African countries.
The Smart Africa Alliance has since grown to include 27 African countries that represent 600+ million people. The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the cooperation between the Smart Africa Secretariat and the United Nations Foundation (UNF)

The SMART Africa Secretariat has partnered with the Digital Impact Alliance (DIAL) at the United Nations Foundation (UNF) to conduct a study which aims to better understand the challenges and barriers to implementing a whole-of-government approach (WGA) to digital transformation in achieving Sustainable Development Goals (SDGs) and other national digital strategy targets.
Smart Africa will work with DIAL to identify themes of interest, conduct desk research, and other Key Informant Interviews. This research exercise will help the digital ecosystem better understand digital transformation challenges and ways to address them.

3. Responsibilities

The Smart Africa Secretariat would like to recruit a Project Manager (hereinafter referred to as the “PM”) to assist the Smart Africa Secretariat on the cooperation areas with UNF.
The PM will be responsible for undertaking initial desk research, identifying gaps in existing documentation, and conducting additional interviews with relevant government officials in targeted countries. The PM will also organize and coordinate related dissemination events and convenings, as well as training and overseeing research teams supporting this project and subsequent work.

The PM will support activities under this three-phased partnership between Smart Africa and DIAL/UNF with three main objectives:
• Establish a partnership between the two organizations amplifying a shared vision for supporting countries in Africa on their journey to digital transformation to achieve development outcomes, as well as creating opportunities for knowledge and information-sharing with a broader network of stakeholders.
• Research challenges and needs of governments in defining their digital transformation strategy and implementing cross-sectoral and whole-of-government digital initiatives.
• Host learning events to share best practices and insights from research.

The other general duties of the PM will include:
• Work with Smart Africa to develop research scope and country selection
• Research select countries’ digital transformation strategies and related challenges and identify data gaps to inform subsequent Key Informant Interviews (KII).
• Oversee hiring of research staff to conduct (in-person) interviews and data collection (as necessary)
• Develop and test Research Protocol for in-country/in-person interviews
• Conduct data analysis and write research report
• Organize and attend weekly follow up meetings with relevant staff at Smart Africa and DIAL/UNF
• Organize research dissemination and learning events, including planning for logistics, research presentation, and insights gathering
• Support development of subsequent work (Phase 2 &3) around country pilot and support
• Design and document our evolving strategy, including produce relevant slides, presentations, and key messaging;
• Review and prepare analysis and research on the sector, using regional and global resources including academia and industry;
• Help us bring new allies and strengthen the commitment of existing partners;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of experts from Governments, Private sector, Non-Government organisations and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities;
• Provide periodical reports on the progress of project activities and issues arising;
• Participate in regional project meetings and workshops and other activities as required.
• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments which will be assigned from time to time by the leadership of Smart Africa.

4. Key qualifications

• A minimum of graduate qualifications (Masters degree) in a relevant discipline (e.g. Computer Science, Social Sciences, economics, or development studies)
• At least 5 years of relevant experience particularly working with country governments in developing ICT policy and/or implementing ICT strategies.
• Familiarity with different aspects of digital transformation, e-governance, and related literature
• Strong quantitative and qualitative research skills
• Excellent project management and team management skills
• Excellent inter-personnel skills and the ability to work effectively with all partners in order to act as an effective catalyst
• Ability to communicate knowledge effectively through various mediums including data visualization and reports, learning activities, and other methods
• Problem-solving skills, including ability to draw meaning and trends from data and recommend actions to address issues
• Strong technical skills in standard software programs (such as MS Office), web-based applications (such as Google suite and SharePoint)
• Highly organized; demonstrates grace under pressure; and delivers results in a fast-paced environment
• Ability to interact with people from diverse, multi-cultural backgrounds
• A willingness to travel, domestically and internationally
• Ability to work in Kigali, Rwanda

Languages:

• Excellent Knowledge and Fluency in both French and English (reading and writing).
• The good working knowledge of another language such as Portuguese or Arabic will be an advantage.

5. Duration of the assignment
The duration of the contract is 1 year. The start date is February 3rd, 2020. The position is based in Kigali, Rwanda.

6. Reporting requirements
The PM will report directly to the Head of the Digital Transformation Division under the Director of Technology and Innovation.

7. Application Procedure
• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 2 contact information of referees;
You will send your Curriculum Vitae, cover letter and essay in either French or English no later than January 24th 2020 to the following email address: to hr@smartafrica.org and copy procurement@smartafrica.org

Are you interested in becoming a Project Manager in Rwanda? Apply now at the top or bottom of our page.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Expiring: Jan 25, 2020
Consultancy firm to develop Digital ID blueprint , Rwanda

Recruitment of a consultancy firm to develop a Digital ID blueprint for Smart Africa member states that facilitates and enables Pan-African interoperability.

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

1. RFP OBJECTIVES AND SUBSEQUENT DELIVERABLES

Based on a concept-note developed by Smart Africa and the guidance of the Smart Africa digital ID Working Group, the Consultancy firm will produce three deliverables to support the implementation of a demonstration pilot of digital ID interoperability across three African countries, as well as carry out the necessary preparatory research:

• A blueprint serving as a global strategy for digital identity in Africa;
• Detailed implementation roadmaps for three pilot countries;
• A proposal for a technical architecture and legal frameworks to support interoperability between the identity schemes of three pilot countries.

1.1. Smart Africa Digital ID Blueprint

In order to develop the Smart Africa Digital ID blueprint, the Consultancy firm must review relevant and comparable initiatives on digital ID developed by other countries, especially in Africa. Because different countries carry different features, the Consultancy firm must firstly assess national characteristics and peculiarities of member states in the relevant areas of civil registration, technology, legislation, regulation, network coverage and mobile phone penetration, financial inclusion, among a number of others. Some governments and organizations are now equipped or are developing specific systems for digital ID management. This background data will provide an invaluable source of information that together will enable a comprehensive evaluation of the most relevant lessons learned elsewhere, upon which the Smart Africa blueprint can then be built.

The Consultancy firm will also review the existing literature on digital identity in Africa, recommendations, principles and guidelines developed by international organizations, in particular the World Bank, ITU, AU, UNECA, GSMA, Omidyar, the European Union (eIDAS Directive), ETSI, and Secure identity ALLIANCE (osia). He will then compile a composite summary of the key relevant guidelines and standards to which countries should pay attention when developing their national digital ID schemes.
The Consultancy firm will develop the digital ID blueprint based on the concept note on digital identity developed by Smart Africa and its digital ID Working Group and by engaging key stakeholders from the public and private sectors.

In a number of African countries, the use of digital ID to support electronic government services and/or commercial/financial transactions will not yet be catered for within the framework of existing legislation and regulation. Therefore, the blueprintt needs to put forward a clear proposal for a governance framework that references other relevant standards and legislation (e.g eIDAS, ETSI and GDPR in Europe), and defines the key components of a successful legislative and regulatory framework that would enable good governance.

1.2. Implementation roadmaps for three pilot countries

Prior to the commencement of the Consultancy firm ’s work, Smart Africa and its digital ID Working Group will have identified the three countries which will host pilot ‘proof-of-concept’ digital ID implementations (“pilots”).

The Consultancy firm will be required to work with the Smart Africa digital ID Working Group to define the scope and nature of the pilots, and the services that they will support. The timeline, dependencies between tasks and efforts needed for the implementation of these pilot projects should be prioritized in accordance with their criticality to ensure that limited resources are appropriately leveraged.

The Consultancy firm will define a typical implementation roadmap or action plan for a digital ID scheme in three (3) member countries. This roadmap will include appropriate milestones and key deliverables, including consideration of adequate human and financial resources to ensure sustainability. The Consultancy firm will develop the implementation plan by engaging key stakeholders from the public and private sectors. It will contain details on what concrete actions are to be taken, when, and by whom in order to prepare for, implement and evaluate the pilot, as well as governance arrangements. Key aspects of the implementation plan will be how digital ID systems in the participating countries may need to be built or modified and how the use cases can be successfully exploited (i.e. what the relying parties have to do to modify their existing business processes and systems).

The implementation plan should provide practical guidance for Ministries, Departments, Agencies, private sector ID providers, relying parties, international organizations or otherwise to implement the digital ID interoperability pilot for a limited set (1-3) of demonstration use cases. To the extent possible, the implementation plan should be able to be scaled up to the continental level.

As part of the definition of the implementation roadmap, the Consultancy firm shall identify any legal instruments and/or regulations that do not yet exist (or need modification) in the pilot countries. The Consultancy firm shall provide draft texts for these new/modified legal instruments and/or regulations, taking guidance from the countries in question. Particular attention should be paid to any changes that may be needed to support and facilitate the pilot projects.

1.3. Technical architecture and legal framework proposal

The Consultancy firm will develop detailed technical and functional documentation for how the interoperability between identity schemes will be designed and implemented. The proposed technical architecture should align with the implementation plan and have minimal cost to the participating countries. The Consultancy firm will build upon the technical options considered globally (e.g. eIDAS, Latin America and other) and build upon the summary conducted by the World Bank.

As part of the preparatory work, the Consultancy firm will analyze existing digital ID systems in the participating countries (including their plans for development) and of potential use cases for interoperability of the three identity schemes.

The Consultancy firm is encouraged to draw on existing architectures for mutual recognition (such as Europe’s eIDAS and Latin America’s interoperability in Mercosaur), and research (such as by UNECA and the World Bank).

The Consultancy firm will identify any legal instruments and/or regulations that do not yet exist (or need modification) in the three participating countries and clear areas where the legal instruments and/or regulations need modification.

2. METHODOLOGY AND APPROACH

The mission will be carried out by the Consultancy firm in collaboration with Smart Africa and its digital ID Working Group. The blueprint should be based on the existing Smart Africa concept-note on digital identity and focus on the development of concrete roadmaps to support the three host countries to implement interoperable pilot digital identity schemes.

It is expected that the Consultancy firm 's methodological approach will, among other things, consist of:

• Conduct a desktop literature review to gain a good understanding of the ICT ministry and other relevant actors in the main flagship sponsor country, and the two additional countries. The review to include an analysis of the structure, relevant current programs and cross-ministry initiatives being undertaken in these three countries;

• Conduct a review of existing international guidelines and recommendations on Digital ID, in particular those from the African Union (AU), the GSM Association (GSMA), the World Bank, the International Telecommunication Union (ITU), the European Union (eIDAS Directive), ETSI, and then compile a composite summary of the key relevant guidelines and standards to which countries should pay attention when developing their digital ID schemes.
• Write an interim draft version of each planned report and provide a presentation of these interim reports at workshops to be organized by Smart Africa;
• Collect comments on each interim report and make consequential revisions in the final version;
• Assume primary responsibility for drafting the blueprint, implementation plans and interoperability proposal, and work closely with the designated staff of Smart Africa and the digital ID working group to carry out the task;
• Provide support and facilitation from the Smart Africa Secretariat for exchanges with countries and the collection of documents for the analysis of the existing situations;
• Develop the digital ID blueprint, implementation plans and interoperability proposal on the basis of an in-depth analysis of the needs of pilot project countries in terms not only of the establishment of a digital ID scheme but also in terms of the major adaptations to infrastructure, legislation, regulation and government processes that will be required for successful implementation of such a scheme.

3. INDICATIVE TIMELINES

The selected Consultancy firm must carry out the project within 3 months from the date of signing the contract.

The indicative timetable is as follows:
T0 Start of the project and adoption of a schedule for the execution of the mission with the dates of the deliverables
T0 + 2 weeks Conduct an analysis of the African context for the establishment of a digital ID blueprint in the Smart Africa Alliance
T0 + 3 weeks Organize a first workshop with key stakeholders to present the analysis and gather additional insights
T0 + 6 weeks Develop and submit to the Smart Africa Secretariat a draft digital ID blueprint, and detailed project definition reports (PDR) for the related pilot project(s) (which include budgeted action plans)
T0 + 10 weeks Organize a second workshop with key stakeholders to present the blueprint and collect feedback and proceed with pre-validation of the blueprint at Pilot country levels.
T0 + 12 weeks Develop jointly with the three countries a draft implementation roadmap for interoperable digital identity schemes
T0 + 14 weeks Finalization of documents incorporating the remarks of the feedback workshops, and submission to the Smart Africa Secretariat for validation.

4 FIRM PROFILE AND EXPERIENCE

In addition to the human resources required to assemble its team, as described below, the firm must meet the following requirements:
• Have at least five (5) years of relevant experience in the development of international or cross border strategies in the field of Information and Communication Technologies (ICT) and in the more recent field of digital technologies and developments;
• Demonstrate technical, economic and regulatory skills for the development of a digital ID strategy and designing and implementing digital ID systems;
• Have work experience in ICT Policy development in Africa, and in particular in the member countries of the Smart Africa Alliance;
• Firms should submit three recommendation letters from previous clients of similar projects with same magnitude and complexity in the ICT and/or digital sector.

The work shall be carried out by highly qualified consultants/experts in the requested specialties, namely:

• Lead Consultant/Head of Mission (1)
 Experienced in the development of international or cross border economic and technology strategies;
 A minimum of a Master’s degree in Economics, Business administration, computer engineering, electronics engineering or Project Management with 7 years of experience in strategic plan development for ICT projects or Bachelor’s degree in Economics, Project Management, computer engineering, electronics engineering, combined with 10 years of experience in Telecommunications and ICT sector.
 Having been head of mission for four (4) similar projects over the past six (6) years.

• IT Expert (1):
 A University graduate with a minimum of a master’s degree in Information Technology (IT), engineering, data or computer science, or related discipline;
 Having at least 5 years of proven experience in the area of digital ID / Cryptography / PKI / Information Security;
 Having participated in at least two (2) similar projects.

• Socio-Economist (1):
 A University graduate with a minimum of a master’s degree in Economics, with a specialization in development economics, development studies, sociology, and project management or related discipline, combined with experience in socio economic development projects in Africa.
 Having at least 5 years of proven experience in the economic and financial evaluation of development projects and programs, as well as in private sector development and in the establishment of Public Private Partnership (PPP) projects;
 Having participated in at least four (4) similar projects.

• Legal Expert (1):
 A University graduate with a minimum of a master’s degree in law from a recognized university.
 Having at least 5 years of proven experience in the drafting of legislative and regulatory texts in the field of legislation for digital ID, data protection, privacy and financial crime (AML etc.);
 Having participated in at least two (2) similar projects.

The Consultancy firm shall propose additional staff as deems necessary.

5. DURATION OF THE ASSIGNEMENT

This assignment is expected to be conducted for a period of three (3) months from the contract signing date.

6. EXPECTED RESULTS

The following deliverables should be submitted to the Smart Africa Secretariat:

1) T0 + 1 week: Preliminary report including the methodology to be adopted by the Consultancy firm and the proposed timetable for the execution of the assignment with the dates of the deliverables;
2) T0 + 2 weeks: Benchmark report on the analysis of the African context for the establishment of a digital ID blueprint in the Smart Africa Alliance, including literature review of principles and guidelines developed by international organizations and a comparison of relevant initiatives on digital ID developed by other countries, both within and outside Africa;
3) T0 + 6 weeks: A draft digital ID blueprint, along with detailed PDRs for each of the three pilot project(s);
4) T0 + 12 weeks: A final digital ID blueprint, and final PDRs for each of the three pilot projects, reflecting feedback from the workshop and digital ID working group.

The Consultancy firm shall submit each report in five (5) paper copies and all working documents in soft copies, editable files (Word, Excel, PowerPoint, etc.), in both French and English

7. EVALUATION CRITERIA

A model will be used to evaluate all respondents and proposals submitted.
The financial proposal of only those firms will be opened which secure a minimum score of 70/100 in the technical evaluation.

- Budget and Financial Criteria
+ Budget Estimates: This project has a budget allocation of not more than $120,000 covering all related expenses.

8. SUBMISSION REQUIREMENTS FOR TECHNICAL AND FINANCIAL PROPOSALS

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:

1. A cover letter confirming the firm’s interest to provide the services required

2. Technical proposal containing the following content:
● Executive summary
● Business experience/Profiles
● Approach and Methodology
● Work Plan / Schedule
● Mission team experience/profiles
● Updated Curriculum Vitae for the team and academic certificates requested
● Duly signed and stamped recommendation certificates/letter
● Company registration certificates and tax clearance

3. Financial Proposal containing the following tables;
● Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
● Breakdown of remuneration package
● Breakdown of reimbursable expenses

9. SUBMISSION PROCESS

Technical and financial proposals must be presented in separate envelopes each showing the nature of the offer concerned (technical or financial offer), the firm’s name and both put in a third anonymous envelope marked as follow: “021/S.A/RFP/09/2019: “Recruitment of Consultancy firm for the formulation of a digital ID Blueprint for the Smart Africa Secretariat”.

Well-printed proposals, properly bound and presented in two (2) copies, with one (1) in English and another French Version must be submitted in sealed envelopes not later than 10th January, 2020 at, 12:00 am local time (Kigali) prompt to the Director General Smart Africa Secretariat at the address on the cover page of this RFP: or they can send soft copies (separate emails, clearly marked) of both technical and financial proposals to : procurement@smartafrica.org

10. RIGHTS RESERVED

This RFP does not obligate the Smart Africa Secretariat (SAS) to complete the RFP process. SAS reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. SAS also reserves the right to remove one or more of the services from consideration for this contract should the evaluation show that it is in SAS’s best interest to do so. SAS also may, at its discretion, issue a separate contract for any service or groups of services included in this RFP. SAS may negotiate a compensation package and additional provisions to the contract awarded under this RFP.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

11. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property.

12. Enquiries

Any enquiries will only be received and addressed 3 days or more prior to the bid submission deadline. Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org

Expiring: Jan 10, 2020
Technical Production Agency , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Technical Production Agency for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for technical supply and management company for the 2020 Transform Africa Summit.

3. Duration of Engagement

It is for Six (6) months from point of contracting.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Sound
Sound systems are required for the following:
• Auditorium – PA system with 8 x gooseneck microphones, 6 x wireless handled microphones, 2 x lectern microphones to cater for a 1800 seater auditorium for 3 days.
• Large breakout rooms – PA system with 6 x gooseneck microphones, 4 x wireless handled microphones, 2 x lectern microphones to cater for 3 x 200-seater rooms for 3 days.
• Small breakaway rooms – PA system with 6 x gooseneck microphones, 4 x wireless handled microphones, 2 x lectern microphones to cater for 2 x 80-seater rooms and 1 x 50-seater room for 3 days.
• Social events – PA system to cater for speeches and a musical band in the cultural soiree, gala dinner and sponsored dinners / cocktails.
• Board meeting – PA system, meeting microphones for 100 delegates

Lighting
Lighting will be required in the following spaces:
• Auditorium – Stage lighting and ambient lighting for the room for 3 days
• Large breakout rooms – Stage lighting and ambient lighting for 3 x 200 pax breakaway rooms for 3 days
• Small breakaway rooms – Ambient lighting for 2 x 80-seater rooms and 1 x 50-seater room for 3 days.
• Social events – Lighting for evening indoor cultural soiree, gala dinner and sponsored dinners / cocktails.

AV
The following AV is required:
• Auditorium – 16m x 5m P3 LED screen in main auditorium
• Large breakout rooms – 1 x high powered projectors and 4.5m x 2m projector screens in 3 x 200-seater rooms (3 in total)
• Small breakaway rooms – 2 x 65-inch plasma screens per small breakaway room with stands.
• Social events – 2 x 65-inch plasma screens at each social event
• Board meeting – 4 x 55-inch plasma screens in the centre of a U-shaped table for presentations

Backdrops
• Auditorium – Backdrop structure to support AV in the auditorium.
• Large breakout rooms – Backdrop structure to support AV
• Small breakaway rooms – Creative backdrop structures with creative proposals suggested by the bidder
• Social events – Creative backdrop structures with creative proposals suggested by the bidder

Technical Staff
The bidder is to suggest technical staff to install and manage all the technical equipment provided. This should include stage managers and show callers for all rooms.

Additional information
The bidder would be responsible for all freight and customs related processes and expenses.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Perfomance Guarantee of $29,877 is required for all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plans / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.
5.6. Value Added Propositions, Recommendations and Other Considerations

- Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.
- Detail the additional aspects which you feel would add value to the organisation.
- List key anticipated risks and challenges that the conference owner should consider.
- Highlight your value proposition to Smart Africa.

5.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.

Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.

Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

5.8. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

5.9. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.

6. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

7. Evaluation Criteria:

The following model will be used to evaluate all respondents and proposals submitted:
a) Technical Evaluation Criteria

Understanding of ToR, Approach, Methodology and Work Plan (50)
i. Approach and Methodology 20
ii. Work Plan 20
iii. Understanding of ToR 10

Firm Experience
• Number of years of Experience of the firm (20)
i. 10 years and above. 20
ii. Between 5 and 10 years 15
iii. 3-5 years 10
iv. Below 3 years. 05

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (30):
i. 3 similar assignment 30
ii. 2 similar assignment 20
iii. 1 similar assignment 10

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

b) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20
The Final Score (S) is calculated as follows: S = St*T + Sf*F

8. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

9. Proposal Submission
Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial.

10. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

11. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside performance guarantee, the firm’s name and both put in a third anonymous envelope marked as follow: 023/S.A/TAS/RFP/10/2019: “: Recruitment of Technical Production Agency for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

12. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

13. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Transportation Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective.
The Smart Africa Secretariat is soliciting proposals from qualified vendors for transportation services for the 2020 Transform Africa Summit.

3. Duration of Engagement.

It is Six (6) months from point of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

TAS2020 offers three types of transportation for their delegates: conference shuttles, VIP shuttles and VVIPs vehicles.

The firm with relevant experience and qualifications is sought to carry out the task of moving all TAS2020 international and local delegates between the airport, the conference venue and major Conakry hotels (18th-23rd of April 2019):

April 10th - 23rd
- 1 Minivan (12-seater)
- 1 5-seater vehicle

April 18th
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

April 19th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 20th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 21st
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 22nd
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 23rd
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

Drivers
The bidder must provide drivers on a 24-hour rotation

Fuel
It is the responsibility of the bidder to fuel the vehicles

Routes
The bidder must propose routes between the airport, 5-star hotels and the venue.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:
• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate /equivalent if applicable;
• Performance guarantee of $10,500 is required from all bidding companies

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach , Methodology and Work Plan /Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan (Reporting chain) showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.
5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Lead Logistics Consultant (1), Engagement Partner:

• With at least 10 years of experience in logistics and operations for high profile delegates especially in presidents and other VVIPs.
• Having managed three (3) logistics assignments in similar conferences in Africa of similar nature as Transform Africa for over the last past Five (5) years.
• With at least 5 years of proven experience in leading logistics teams.
• With a university degree of at least MBA with specialisation in logistics and supplies or master’s in operations Management from recognised universities or other related disciplines
• Must be fluent in French and English and will be evaluated before contract signing.

b) Logistics and Operations Expert (1):

• With at least 5 years of experience in route and dispatch planning or logistics and operations management for high profile transportation companies in the region.
• With at least 5 years of proven work experience as Operations or logistics Manager for high profile organisations similar to Smart Africa.
• With a university degree of at least bachelor's in logistics or Supply Chain Management or bachelor’s degree in operations management from recognised universities or in other similar fields;
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• With at least a driving licence category B obtained in one of African Countries.
• Having master’s degree in logistics or supply Chain Management from a recognised university will be an added advantage

c) Senior Driver.

• Having worked as driver for the last 5 years while driving VIPs in Africa.
• With at least 10 years of proven work experience as a driver for organisations similar to Smart Africa.
• With at least a driving licence category B obtained in one of African Countries
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• Having bachelor’s degree in logistics or operations will be an added advantage.

d) Drivers (list to be proposed by bidding Company):

 With at least a driving licence category B obtained in one of African Countries.
 With at least 3 years of experience in driving high profile individuals and groups especially presidents and other VVIPs.
 Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
 With at least 3 years of proven experience driving in Guinea Conakry or in west Africa will be an added advantage.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;

• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.
Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.
Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

5.8. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

b) A Technical Evaluation model model will be used to evaluate all respondents and proposals submitted.

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with a performance guarantee from the bank, the firm’s name and both put in a third anonymous envelope marked as follow: 015/S.A/TAS/RFP/09/2019: “: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries

Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Temporary Staffing Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Temporary Staffing Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for temporary staffing for the 2020 Transform Africa Summit. The vendor is expected to provide ushers and account Managers for various aspects of the summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a Framework agreement and usage based where invoicing will be done as per agreement during negotiation

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Airport
The following is expected:
• Provide 18 ushers on a 24-hour rotation at the airport from the 18th of April to the 24th of April to manage incoming delegates and exiting delegates.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Venue
The following is expected:
• Provide 40 ushers on an 18-hour rotation at the venue from the 19th of April to the 23rd of April assigned to general areas, catering areas and session rooms.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Accreditation
The following is expected:
• Provide 20 ushers on an 18-hour rotation at the venue from the 16th of April to the 22nd of April assigned to accreditation. These ushers will be trained on the accreditation system so as to handle all enquiries and also register delegates
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Hotels
The following is expected:
• Provide 10 ushers on an 18-hour rotation at 5-star hotels only from the 18th of April to the 23rd of April.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Meals
The bidder is expected to cater for all meals for their staff.

Training
The bidder is expected to have provided training with the aid of the client at least 7 days before deployment.

Language
It is preferred that ushers speak both French and English.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $5,559 is required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan/ Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Chief Human Resources (1), Engagement Partner:
- Master’s degree in Human resources Management, MBA, Master of Arts in Economics with at least 10 years of experience in human resources recruitment and management or other related disciplines.
- Fluency in English and French in a must

b) Recruitment Expert (1):
- Bachelor’s degree in Human resources Management, BCOMM, Bachelor of Arts in Economics with at least 5 years of experience in human resources recruitment and management or other related disciplines.

c) Account Managers (10-15).
- Fresh College graduates or current university students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is a must
- Having experience in computer usage and email etiquette is required and will be tested.
- Having served as ushers for at least 3 years in conferences or similar services.

d) Ushers (80-100)
- College students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is required
- Having experience in computer usage and email etiquette skills is required for this position.
- Having served as account managers in conferences will be an added advantage.
- Having worked for at least six months in conferences or similar services.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience recruiting for international organisations or NGOs similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

The following model will be used to evaluate all respondents and proposals submitted:
b) Technical Evaluation Criteria

Approach, Methodology and Work Plan (20)
i. Approach and Methodology 10
ii. Work Plan 10

Firm Experience
• Number of years of Experience of the firm (15)
i) 10 years and above. 15
ii) Between 5 and 10 years 10
iii) 3-5 years 5
iv) Below 3 years. 0

Staff Experience
• Chief Human Resources (1), Engagement Partner (15)
i) Between 10 years and above 15
ii) Between 6 and 10 years 10
iii) Between 3 and 6 years 5
iv) Less than 3 years 0

• Recruitment Expert (1x) (10)
i) Between 5 years and above 10
ii) Between 3 and 5 years 5
iii) Less than 3 years 0

• Account Managers (10x) (10)
i) Between 3 years and above 10
ii) Between 1 and 3 years 5
iii) Less than 1 year 0

• Ushers (80-100x) (10)
i) From 0.6 years and above 10
ii) Less than 0.6 year 5

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (15),
i) 3 similar assignments 15
ii) 2 similar assignments 10
iii) 1 similar assignment 5

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with performance guarantee from either the bank or insurance company, the firm’s name and both put in a third anonymous envelope marked as follow: 018/S.A/TAS/RFP/10/2019: “: Recruitment of Temporary Staffing Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Staging & Construction Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Staging & Construction Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for staging and structures for the 2020 Transform Africa Summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Stages
Stages are required for the following:
• Auditorium – Re carpeting of existing stage which is 16m x 6m x 1m high
• Large breakout rooms – Build and carpet 3 x 10m x 4m 0.6m high stages
• Small breakaway rooms – Build and carpet 3 x 9m x 4m x 0.3m high stages
• Social events – Build and carpet 1 x 9m x 4m x 0.3m high mobile stage

Exhibition booths / stands
The following exhibition booths will be required:
• Pavilions – build 10 x 10m x 10m pavilions each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Deluxe – build 16 x 6m x 3m booths each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Standard – build 20 x 3m x 3m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Start-up Lane – build 10 x 2m x 2m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths

Presidential Photo wall
• The vendor is expected to propose a creative photo wall for the Presidential picture. Please refer to Smart Africa’s Flickr account for references to previous phot walls.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Performances Guarantee of $55,321 will be required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

Note that during evaluation companies with experienced professional staff with solid experience in the industry will be given high marks to be determined by the evaluation team.

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.
5.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 3 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
5.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
6. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

7. Evaluation Criteria:

The following model will be used to evaluate all respondents and proposals submitted:
a) Technical Evaluation Criteria

Understanding of ToR, Approach, Methodology and Work Plan (50)
i. Approach and Methodology 20
ii. Work Plan 20
iii. Understanding of ToR 10

Firm Experience
• Number of years of Experience of the firm (20)
i. 10 years and above. 20
ii. Between 5 and 10 years 15
iii. 3-5 years 10
iv. Below 3 years. 05

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (30):
i. 3 similar assignment 30
ii. 2 similar assignment 20
iii. 1 similar assignment 10

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

b) Financial Criteria
Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
8. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
9. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer), the firm’s name and both put in a third anonymous envelope marked as follow: 023/S.A/TAS/RFP/10/2019: “: Recruitment of Staging & Construction Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 15th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
10. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
11. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019
Entertainment Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment for Entertainment Services Company for the 2020 Transform Africa Summit.

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for entertainment services for the 2020 Transform Africa Summit.

3. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details). The vendor must provide the concept and the entertainers:

April 20th
Cultural entertainment for the cultural soiree to entertain for a maximum of 2 hours on the night. The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.
April 21st
5-minute entertainment for the opening ceremony.
30-minute entertainment at the gala dinner.

The bidder is expected to present concepts that would demonstrate a theme around the integration of Africa.

4. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

4.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $ 1,121 is required for all bidding companies
4.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

4.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

4.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

4.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

4.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

4.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 5 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

4.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
5. Structure of the submission

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

6. Evaluation Criteria:

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

7. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

8. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) a alongside with a performance guarantee provided by a professional competent body, the firm’s name and both put in a third anonymous envelope marked as follow: 019/S.A/TAS/RFP/10/2019: “: Recruitment for Entertainment Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

9. Validity
Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

10. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Expiring: Dec 20, 2019