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Project Manager in Rwanda , Rwanda

Recruitment of a Consultant-Project Manager in charge of Digital Identity

1. About Smart Africa

Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th-31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States (Rwanda, Kenya, Uganda, South Sudan, Mali, Gabon, Burkina Faso) in which they committed to provide leadership in accelerating socio-economic development through ICT’s.

On 30th-31st January 2014, The Smart Africa Manifesto was endorsed by all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa. This development places the Manifesto at the heart
of the ICT agenda in Africa beyond just the 7 original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 27 African countries that represent 600+ million people.

The Smart Africa Manifesto aims to put ICT at the Center of National Socio-economic development agenda of member countries; improve access to ICT especially Broadband; to improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication; to put Private Sector first; and to leverage ICT to promote sustainable development.

2. Background of the Digital Identity initiative

According to the World Bank, there are an estimated 1.1 billion people worldwide who cannot officially prove their identity, making it difficult or impossible to vote, bank, travel or buy property. Of the 1.1 billion people without identity, nearly half of those people, approximately 500 million, are estimated to live in sub-Saharan Africa, according to the World Economic Forum.

Without proof of identity, millions of African people are missing out on basic legal, social and economic rights and opportunities.

Faced with these challenges of sustainable development, African countries are considering the most effective solutions to identify its citizens adapted to the realities of the continent.

One promising solution is already being deployed in some countries: Digital or Electronic Identification.

Identity is a crucial element for each individual as it defines and identifies the main traits of each and every person. Similarly, digital identity is equally important as it retains the intrinsic characteristics that make identity such a defining factor.

The International Telecommunication Union (ITU) defines the concept of digital identity as a “digital representation of an entity, detailed enough to make the individual distinguishable within the digital context.”

In Africa, governments, development agencies, and business leaders gather annually for the ID4Africa forum, which promotes “robust and responsible ID ecosystems.”

Moreover, on February 11, 2019, the Smart Africa Board adopted the concept of digital ID as a crucial element to transform Africa into a single digital market and requested Smart Africa Secretariat to work out the best way to maximize coordination and collaboration between different stakeholders.

As a result, the Smart Africa Secretariat has launched the Digital ID initiative as it is necessary for social and financial inclusion, access to benefits, trades, e-commerce and all kind of other transactions within Africa.

3. Responsibilities

The Smart Africa Secretariat would like to recruit a Consultant-Project Manager (C-PM) in charge of the Digital Identity initiative with responsibility for management of various strategic projects, in close consultation with stakeholders and partners.

More precisely, the PM will help define and execute our continental strategies on various projects, including the development of a digital ID for Africa, e-Payment and cloud services.

The PM will provide required technical and administrative support to coordinate and implement project activities across Smart Africa Member States while ensuring effective linkages to the Smart Africa core objectives and activities.

The other general duties of the Project Manager will include:
• Support the initiative’s annual performance;
• Design and document our evolving strategy, including produce relevant slides, presentations, and key messaging;
• Review and prepare analysis and research on the sector, using regional and global resources including academia and industry;
• Help us bring new allies and strengthen the commitment of existing partners;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of experts from Governments, Private sector, Non-Government organisations and other professional associations, to ensure good coordination, collaboration and timely conduct of Smart Africa activities;
• Follow through mobilization of funds /resources from other development partners and institutions to complete the financing of the Smart Africa projects;
• Provide periodical reports on the progress of project activities and issues arising;
• Participate in regional project meetings and workshops and other activities as required.

Other responsibilities will include:
• Prepare the terms of reference and identify consultants/institutions to undertake assignments in accordance with the approved annual Work Plan;
• Monitor and supervise the work of consultants, institutions, government staff and other partners, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Provide to institutions/consultants visiting or engaged in assignments, including preparing itineraries, appointments and assisting with travel and other logistical arrangements;
• Any other assignments which will be assigned from time to time by the leadership of Smart Africa.

4. Key qualifications

Education:
• A Masters’ Degree in Computer Science, Computer Engineering, Information Technology, Software Engineering, Computational Finance, Statistics or a related field with recognised at least 5 years of technical expertise.

General experience and skills:
• Self-starter with high degree of flexibility, tolerance for ambiguity, ability to work independently and on multiple projects simultaneously;
• Ability to effectively explain strategy and approach to external partners audiences;
• Strong management skills including ability to provide strategic guidance, technical oversight, build strong teams, mentor staff, develop work plans, and manage budgets and project expenditures;
• Good interpersonal skills with experience in networking with partners at all levels (Ministry, development partners, private sector, NGOs and Academia);
• Experience working with in project coordination;
• Demonstrated written, analytical, presentation, reporting and computing skills and familiarity with modern communication systems (internet, worldwide web, email, etc);
• Having managed ID related projects would be an advantage;
• Experience in creative writing;
• Ability to work in a team;
• Strong competence in the use of standard software productivity tools (such as Microsoft Office Suite or others).

Languages:
• Excellent Knowledge and Fluency in both French and English (reading and writing).
• The good working knowledge of another language such as Portuguese or Arabic will be an advantage.

5. Duration of the assignment

The appointment will be for 1 year, subject to probationary period, performance and extendable (renewable) as necessary to reflect ultimate completion date of the project.

6. Reporting requirements

The Project Manager will report directly to the Head of the Digital Transformation division under the Technology and Innovation department.

7. Application Procedure

• A one-page cover letter with a motivation statement in relation to the ToR;
• A CV with 3 contact information of referees;
• A brief essay of one (1) page to the following question: What would be your approach to implement successfully interoperability of national digital ID systems at the continental level in Africa within a short period of time (1 to 2 years) as a C-PM in Smart Africa Secretariat?

You will send your Curriculum Vitae, cover letter and essay in either French or English. All the above should be sent to the following email address: to procurement@smartafrica.org and hr@smartafrica.org not late than 10th January 2020.

Any late application will be automatically rejected.

Note: This is a job advertisement, applications will be forwarded to the employer for selection. JobnetAfrica believes all applicants should get feedback, good or bad, but are not further involved in the recruitment for this particular vacancy.

Special job

Expiring: Jan 10, 2020
Technical Manager , Africa

Reporting to the COO the Technical Manager provides leadership and direction for the Maintenance and Repair Team, ensuring all equipment and facilities operate at their optimum level of safety, reliability, availability & efficiency.

The Technical Manager is responsible for:

• Compliance with local HSSE policies & procedures, enforcing safe working practices and promoting a safe workplace. Promoting the delivery of continuous improvement and constant drive towards incident free operations. Ensuring the development and adoption of best practices and ways of working developed through controlled management of change. Preserving energy efficiency by using natural resources effectively and efficiently, protecting the natural environment.
• Providing leadership and strategy to Equipment Managers and specialists, and consistently ensuring that service of the highest quality is delivered to customers.
• Defining and tracking global and local KPIs and targets whilst reporting deviations from targets, developing improvement actions where necessary.
• Deploying the machinery, procedures and workforce needed to accomplish the operational plan, working closely with all support functions to ensure stability and high productivity levels, and encouraging the use of new processes, procedures and technology to enhance operational performance and efficiency.
• Developing and managing 5-year M&R business plan for terminal.
• Implementing global maintenance strategies for all terminal and facilities maintenance, considering local legislation and variances.
• Performing medium and long-term planning for asset purchase, refurbishment and disposal to maintain overall asset integrity and ensure achievement of operational targets, considering total cost of ownership.
• Accountable for the integrity of all terminal assets, facilities and infrastructure.
• Ensuring inspections, surveys and audits are performed as required on all assets.
• Ensuring all operational and technical risks are identified, reviewed and suitable mitigations are put in place.
• Ensuring inspections, surveys and audits are performed as required on all assets.
• Identifying and managing M&R resource requirements for the next 5 years, aligned with operational and commercial forecasts.
• Efficiently deploying the equipment, procedures and human resources necessary to accomplish local operational plans.
• Building a strong team by attracting and retaining talent through the provision of effective overall management, supervision, coaching, mentoring and support for all direct reports.
• Creating and sustaining an environment that is supportive of learning, training and development, whilst facilitating open dialogue and communications.
• Reinforcing the company culture, values & reputation and ensuring compliance with policies, standards and procedures.
• Supporting Global M&R Operating System and maintaining regular contact with peers.
• Managing local budgets and developing business cases, and technical equipment reports.
• Approving and authorizing local expenditures and developing cost estimations pertaining to technical equipment maintenance and repair.
• Assist the Global Head of M&R to develop and manage the Maintenance & Repair Department budget in accordance with the company’s business strategy.

REQUIRED EXPERIENCE & SKILLS
• Minimum university degree in engineering or relevant field.
• Five years’ experience leading maintenance and repair departments.
• Excellent organization skills, including planning, directing and monitoring activities.
• Good problem-solving skills, with an ability to define the problem, identify solutions and select the best solution.
• A “walk the shop floor” approach to problem solving.
• Experience in productivity optimization through process optimization.
• Demonstrated leadership skills with ability to empower others to take action.
• Strong communication skills with the ability to communicate across the local organization.
• Strong interpersonal skills able to build relationships and manage multiple stakeholders' interests toward a common business benefit.
• Able to exercise discretion and good judgment, with an ability to understand the overall effect of decisions taken, both locally and company-wide.
• Able to handle confidential company and employee information with complete discretion.
• Strong problem solving and analytical skills, including the ability to consider complex and ambiguous situations objectively, whilst applying full consideration of causes, implications on business and stakeholders.
• Fluent in English.
• Knowledge of local Safety, Health and Environment workplace regulations.
• Strong knowledge in computer skills and professional programs (i.e.: Microsoft Office, Database, EPR/CMMS systems).
• Knowledge and experience in quality management and customer satisfaction principles.

Our client is an equal opportunity employer, and also encourages women to apply for this role.

If you are interested in this position, please apply above or below.

Special job

Expiring: Jan 10, 2020
Chief Operations Officer , West Africa

Our client in West Africa is looking for a Chief Operations Officer.
Reporting to the Managing Director / CEO, the Chief Operations Officer will be responsible for creating and maintaining a terminal operational strategy that ensures a safe working environment, meets agreed service levels and is cost-efficient. The Chief Operations Officer is a member of the terminal senior management team and has a direct influence on the further growth and development of the terminal. He/ She oversee the operations of the organisation with a goal to meeting business goals and projections. The COO is expected to provide measurable input to the terminals business strategy within the limits of the role.

The position is responsible for:
• Setting and delivering the main operational initiatives which are within the strategy of the terminal.
• Establishing and implementing current and long-range goals, objectives, plans and policies of port operations and expansions.
• Providing leadership and direction for the Port/Terminal operations and taking responsibility for effective management and safety of all operations staff.
• Improving the quality of existing operational processes and methods on an ongoing basis, by providing input for effective local strategies for operating at optimal levels.
• Ensuring operational processes comply with HSSE policies & procedures.
• Playing a leading role in selection, negotiation and finalization of agreements with suppliers & customers including execution and maintenance of SLA’s.
• Liaising with customs agents, trucking companies, customs, port authorities, etc. to ensure that their requirements are met.
• Setting and achieving the budget for the reporting functions.
• Ensuring that the terminal adheres to the company’s Global standards on process and people development.
• Motivating, coaching and instructing all operational team members. Structuring tasks and goals, establishing efficient courses of action, setting priorities, organising information, efficiently, planning and executing daily tasks.
• Supporting programs and initiatives that emphasise incremental improvement in work process and outputs over an open-ended period of time.
• Liaising with labor unions and on behalf of the company taking part in long-term contract negotiations with labor unions. Ensuring industrial harmony with the workforce.
• Measuring and reporting on operational performance and developing plans to improve relevant key performance indicators

REQUIRED EXPERIENCE & SKILLS
• Minimum university degree in logistics, maritime and port, or process/industrial engineering.
• Completed post-graduate studies in Port and/or Terminal Management, or related business studies is desirable.
• Minimum 7-year experience in operations management roles in the port and maritime industry, manufacturing, aviation or similar.
• Solid understanding of the container shipping industry end-to-end and an ability to relate with shipping company and other associated industry managers.
• Experience in cost and productivity optimisation through process optimisation, as well as design and implementation of new operation procedures.
• Extensive understanding of modern terminal operations and terminal management systems.
• Extensive knowledge of Terminal Operating Systems
• Fluent in English and preferably also in the local language
• Experience in finance related matters, setting budgets and reporting against financial objectives.
• Ability to meet objectives while promoting a team environment and developing people.

Critical Knowledge
• Lean knowledge and leadership
• Build Effective Teams
• Problem Solver mindset
• Effective Negotiation Skills
• Conflict Management
• Effective Communication Skills
• Collaboration
• Customer Centricity
• Agility

Our client is an equal opportunity employer, and also encourages women to apply for this role.

If you are interested in this position, please apply above or below.

Special job

Expiring: Jan 10, 2020
CEO in Ghana , Ghana

The CEO is a first member of the team for the port project, and serves as a strategic partner and advisor to the client’s management team and Director – Global Investments. As the CEO the candidate will set-up and provide leadership and direction to the (project) team responsible for delivering the services under the Concession Agreement, and manage the day-to-day affairs of the company including but not limited to construction, financial, operational, administrative, community relations, and customer creation and service. The CEO will be the primary contact point between all port-related government bodies.

THE CANDIDATE
The right candidate is an engaging and focused leader who leverages best practice management skills to maximize team performance. As an individual the CEO is highly adaptive and excels in a dynamic environment.

DUTIES & RESPONSIBILITIES
1. Directing functions & performance
• Sets up & Leads the local team in management of day-to-day affairs of the company.
• Ensures that all managers are up to date with the concession related terms.
• Oversees annual budget requirements, approving budget guidelines, with end accountability for the achievement of both budget and financial goals of the organization in accordance with the business plan and updated financial model.

2. Contract Management
• Ensures that all company activities are carried out in commercial, technical, operational compliance with the concession agreement, projects agreements, financing agreements, service agreements and agreed business plan.
• Interfaces with all major contractors and vendors to achieve the agreed performance output as contracted.
• Ensures all contractual obligations of the company are fully met.
• Secures appropriate long-term service contracts.
• Seeks opportunities to enhance the popularity of the port and increase the project’s revenue potential.

3. Communication & Liaison
• Builds and actively manages relationships with all stakeholders.
• Represents the organization with the shareholders, the financial community and the public including the media.

4. Developing the business strategy
• Provides the vision, leadership and direction for the company. Establishes short and long-term goals, objectives, plans and policies, subject to approval by the client’s management.
• Develops the commercial strategy for approval by the client’s management.
• Develops and manages the business plan and annual operating plan.

5. Recruitment and Development
• Recruits / manages the local Senior Management team, and provides mentoring/guidance to senior managers.
• Implements a relevant performance management system.

REQUIRED EXPERIENCE & SKILLS
Experience:
• At least fifteen (15+) plus years of working as an MD or CEO with experience in successfully managing concessions agreements and Oil & Gas/ off-shore terminal construction projects, in Ghana or West Africa.
• Extensive managerial and leadership knowledge, applying best practices to all sections of the business.
• Successful Track record of stakeholder management and dealing with senior authorities, bureaucrats and ministry level individuals.
• Excellent contacts with public authorities in Ghana.

Skills:
• Must be able to demonstrate strong leadership and exceptional skills in building interpersonal relationships, including a high degree of tact, diplomacy and ability to influence.
• In-depth understanding of financial concepts, financial models and hands-on with the financial implications of the project implementation processes.
• Excellent business acumen, including project management skills.
• Effective negotiation and conflict resolution skills.
• A collaborative work style, fostering cooperation and teamwork.
• Advanced verbal and written communications skills in English in addition to effective interpersonal skills.

All applicants are required to submit to a complete background check and medical examination as a condition of employment. Only candidates that have successfully passed both checks will be eligible for employment.

If you’re interested in the position of CEO apply through this link.

Special job

Expiring: Jan 10, 2020
Technical Production Agency , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Technical Production Agency for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for technical supply and management company for the 2020 Transform Africa Summit.

3. Duration of Engagement

It is for Six (6) months from point of contracting.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Sound
Sound systems are required for the following:
• Auditorium – PA system with 8 x gooseneck microphones, 6 x wireless handled microphones, 2 x lectern microphones to cater for a 1800 seater auditorium for 3 days.
• Large breakout rooms – PA system with 6 x gooseneck microphones, 4 x wireless handled microphones, 2 x lectern microphones to cater for 3 x 200-seater rooms for 3 days.
• Small breakaway rooms – PA system with 6 x gooseneck microphones, 4 x wireless handled microphones, 2 x lectern microphones to cater for 2 x 80-seater rooms and 1 x 50-seater room for 3 days.
• Social events – PA system to cater for speeches and a musical band in the cultural soiree, gala dinner and sponsored dinners / cocktails.
• Board meeting – PA system, meeting microphones for 100 delegates

Lighting
Lighting will be required in the following spaces:
• Auditorium – Stage lighting and ambient lighting for the room for 3 days
• Large breakout rooms – Stage lighting and ambient lighting for 3 x 200 pax breakaway rooms for 3 days
• Small breakaway rooms – Ambient lighting for 2 x 80-seater rooms and 1 x 50-seater room for 3 days.
• Social events – Lighting for evening indoor cultural soiree, gala dinner and sponsored dinners / cocktails.

AV
The following AV is required:
• Auditorium – 16m x 5m P3 LED screen in main auditorium
• Large breakout rooms – 1 x high powered projectors and 4.5m x 2m projector screens in 3 x 200-seater rooms (3 in total)
• Small breakaway rooms – 2 x 65-inch plasma screens per small breakaway room with stands.
• Social events – 2 x 65-inch plasma screens at each social event
• Board meeting – 4 x 55-inch plasma screens in the centre of a U-shaped table for presentations

Backdrops
• Auditorium – Backdrop structure to support AV in the auditorium.
• Large breakout rooms – Backdrop structure to support AV
• Small breakaway rooms – Creative backdrop structures with creative proposals suggested by the bidder
• Social events – Creative backdrop structures with creative proposals suggested by the bidder

Technical Staff
The bidder is to suggest technical staff to install and manage all the technical equipment provided. This should include stage managers and show callers for all rooms.

Additional information
The bidder would be responsible for all freight and customs related processes and expenses.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Perfomance Guarantee of $29,877 is required for all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plans / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.
5.6. Value Added Propositions, Recommendations and Other Considerations

- Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.
- Detail the additional aspects which you feel would add value to the organisation.
- List key anticipated risks and challenges that the conference owner should consider.
- Highlight your value proposition to Smart Africa.

5.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.

Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.

Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

5.8. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.

5.9. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.

6. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

7. Evaluation Criteria:

The following model will be used to evaluate all respondents and proposals submitted:
a) Technical Evaluation Criteria

Understanding of ToR, Approach, Methodology and Work Plan (50)
i. Approach and Methodology 20
ii. Work Plan 20
iii. Understanding of ToR 10

Firm Experience
• Number of years of Experience of the firm (20)
i. 10 years and above. 20
ii. Between 5 and 10 years 15
iii. 3-5 years 10
iv. Below 3 years. 05

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (30):
i. 3 similar assignment 30
ii. 2 similar assignment 20
iii. 1 similar assignment 10

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

b) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20
The Final Score (S) is calculated as follows: S = St*T + Sf*F

8. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

9. Proposal Submission
Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial.

10. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

11. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside performance guarantee, the firm’s name and both put in a third anonymous envelope marked as follow: 023/S.A/TAS/RFP/10/2019: “: Recruitment of Technical Production Agency for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

12. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

13. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019
Transportation Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective.
The Smart Africa Secretariat is soliciting proposals from qualified vendors for transportation services for the 2020 Transform Africa Summit.

3. Duration of Engagement.

It is Six (6) months from point of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

TAS2020 offers three types of transportation for their delegates: conference shuttles, VIP shuttles and VVIPs vehicles.

The firm with relevant experience and qualifications is sought to carry out the task of moving all TAS2020 international and local delegates between the airport, the conference venue and major Conakry hotels (18th-23rd of April 2019):

April 10th - 23rd
- 1 Minivan (12-seater)
- 1 5-seater vehicle

April 18th
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

April 19th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 20th
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 21st
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 22nd
- Avail 15 coasters (30 seats)
- Avail 35 VIP vehicles

April 23rd
- Avail 5 coasters (30 seats)
- Avail 15 VIP vehicles

Drivers
The bidder must provide drivers on a 24-hour rotation

Fuel
It is the responsibility of the bidder to fuel the vehicles

Routes
The bidder must propose routes between the airport, 5-star hotels and the venue.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:
• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate /equivalent if applicable;
• Performance guarantee of $10,500 is required from all bidding companies

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach , Methodology and Work Plan /Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan (Reporting chain) showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.
5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Lead Logistics Consultant (1), Engagement Partner:

• With at least 10 years of experience in logistics and operations for high profile delegates especially in presidents and other VVIPs.
• Having managed three (3) logistics assignments in similar conferences in Africa of similar nature as Transform Africa for over the last past Five (5) years.
• With at least 5 years of proven experience in leading logistics teams.
• With a university degree of at least MBA with specialisation in logistics and supplies or master’s in operations Management from recognised universities or other related disciplines
• Must be fluent in French and English and will be evaluated before contract signing.

b) Logistics and Operations Expert (1):

• With at least 5 years of experience in route and dispatch planning or logistics and operations management for high profile transportation companies in the region.
• With at least 5 years of proven work experience as Operations or logistics Manager for high profile organisations similar to Smart Africa.
• With a university degree of at least bachelor's in logistics or Supply Chain Management or bachelor’s degree in operations management from recognised universities or in other similar fields;
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• With at least a driving licence category B obtained in one of African Countries.
• Having master’s degree in logistics or supply Chain Management from a recognised university will be an added advantage

c) Senior Driver.

• Having worked as driver for the last 5 years while driving VIPs in Africa.
• With at least 10 years of proven work experience as a driver for organisations similar to Smart Africa.
• With at least a driving licence category B obtained in one of African Countries
• Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
• Having bachelor’s degree in logistics or operations will be an added advantage.

d) Drivers (list to be proposed by bidding Company):

 With at least a driving licence category B obtained in one of African Countries.
 With at least 3 years of experience in driving high profile individuals and groups especially presidents and other VVIPs.
 Being fluent in French and English is a must to be considered and will be evaluated before contract signing.
 With at least 3 years of proven experience driving in Guinea Conakry or in west Africa will be an added advantage.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;

• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Detailed Financial Structure and Proposed Costs

Provide an explanation of your fee and billing structure.

Explain your organization's internal mechanisms/processes that are in place to ensure all costs stay within budget for the duration of the contract.
Outline your detailed financial proposal budget (detailed breakdown of the corresponding fee for each deliverable including all costs for all individuals) for the management of the Transform Africa Summit activities.
Include the total estimated cost of providing this service broken down above in the scope of work and deliverables.

5.8. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

b) A Technical Evaluation model model will be used to evaluate all respondents and proposals submitted.

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with a performance guarantee from the bank, the firm’s name and both put in a third anonymous envelope marked as follow: 015/S.A/TAS/RFP/09/2019: “: Recruitment of Transportation Services Company for the 2020 Transform Africa Summit”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries

Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019
Temporary Staffing Services Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Temporary Staffing Services Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for temporary staffing for the 2020 Transform Africa Summit. The vendor is expected to provide ushers and account Managers for various aspects of the summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a Framework agreement and usage based where invoicing will be done as per agreement during negotiation

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Airport
The following is expected:
• Provide 18 ushers on a 24-hour rotation at the airport from the 18th of April to the 24th of April to manage incoming delegates and exiting delegates.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Venue
The following is expected:
• Provide 40 ushers on an 18-hour rotation at the venue from the 19th of April to the 23rd of April assigned to general areas, catering areas and session rooms.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Accreditation
The following is expected:
• Provide 20 ushers on an 18-hour rotation at the venue from the 16th of April to the 22nd of April assigned to accreditation. These ushers will be trained on the accreditation system so as to handle all enquiries and also register delegates
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Hotels
The following is expected:
• Provide 10 ushers on an 18-hour rotation at 5-star hotels only from the 18th of April to the 23rd of April.
• The bidder is expected to manage the schedule for all ushers with guidance from the client.

Meals
The bidder is expected to cater for all meals for their staff.

Training
The bidder is expected to have provided training with the aid of the client at least 7 days before deployment.

Language
It is preferred that ushers speak both French and English.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit:

• Your company registration certificate
• Tax Clearance Certificate / Equivalent;
• The pension contribution clearance certificate / equivalent;
• Performance guarantee of $5,559 is required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan/ Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

The mission will be carried out by highly qualified consultants/experts in the specialities requested, below:

a) Chief Human Resources (1), Engagement Partner:
- Master’s degree in Human resources Management, MBA, Master of Arts in Economics with at least 10 years of experience in human resources recruitment and management or other related disciplines.
- Fluency in English and French in a must

b) Recruitment Expert (1):
- Bachelor’s degree in Human resources Management, BCOMM, Bachelor of Arts in Economics with at least 5 years of experience in human resources recruitment and management or other related disciplines.

c) Account Managers (10-15).
- Fresh College graduates or current university students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is a must
- Having experience in computer usage and email etiquette is required and will be tested.
- Having served as ushers for at least 3 years in conferences or similar services.

d) Ushers (80-100)
- College students in any disciplines are required to apply for this position.
- Being bilingual in both French and English is required
- Having experience in computer usage and email etiquette skills is required for this position.
- Having served as account managers in conferences will be an added advantage.
- Having worked for at least six months in conferences or similar services.

The Consultant shall propose such additional staff as he deems necessary.

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.

5.7. Experiences Required

Please note that the bidding firm / consortium must demonstrate at least 10 years’ worth of experience recruiting for international organisations or NGOs similar to Smart Africa.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
a) Evaluation method: Transportation Agency will be selected on Quality based Selection Criteria (QCBS) as per the Smart Africa Secretariat ’s procurement procedures for the efficiency and value for money.

The following model will be used to evaluate all respondents and proposals submitted:
b) Technical Evaluation Criteria

Approach, Methodology and Work Plan (20)
i. Approach and Methodology 10
ii. Work Plan 10

Firm Experience
• Number of years of Experience of the firm (15)
i) 10 years and above. 15
ii) Between 5 and 10 years 10
iii) 3-5 years 5
iv) Below 3 years. 0

Staff Experience
• Chief Human Resources (1), Engagement Partner (15)
i) Between 10 years and above 15
ii) Between 6 and 10 years 10
iii) Between 3 and 6 years 5
iv) Less than 3 years 0

• Recruitment Expert (1x) (10)
i) Between 5 years and above 10
ii) Between 3 and 5 years 5
iii) Less than 3 years 0

• Account Managers (10x) (10)
i) Between 3 years and above 10
ii) Between 1 and 3 years 5
iii) Less than 1 year 0

• Ushers (80-100x) (10)
i) From 0.6 years and above 10
ii) Less than 0.6 year 5

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (15),
i) 3 similar assignments 15
ii) 2 similar assignments 10
iii) 1 similar assignment 5

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

c) Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
6. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs .

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal

7. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer) alongside with performance guarantee from either the bank or insurance company, the firm’s name and both put in a third anonymous envelope marked as follow: 018/S.A/TAS/RFP/10/2019: “: Recruitment of Temporary Staffing Services Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 20th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.

8. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property

9. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019
Staging & Construction Company , Guinea

Mind you, this is not a job opportunity, but Smart Africa is looking for companies who can provide these services.

Title: Recruitment of Staging & Construction Company for the 2020 Transform Africa Summit

Client:
Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913
info@smartafrica.org
www.smartafrica.org

Location of service delivery: Conakry, Republic of Guinea
Closing date: 20th December 2019 - 12:00pm (Local time, Kigali)
Contact: For any questions or enquiries, please write to: enquiries@smartafrica.org with a copy to: procurement@smartafrica.org

Background of the organisation
Smart Africa is a bold and innovative commitment from African Heads of State and Government to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Transform Africa Summit held in Kigali, Rwanda on 28th - 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document by seven (7) African Heads of States, in which they committed to provide leadership in accelerating socio-economic development through ICTs.

On 30th-31st January 2014, all Heads of State and Government of the African Union at the 22nd Ordinary Session of the Assembly of the African Union in Addis Ababa endorsed the Smart Africa Manifesto. This development places the Manifesto at the heart of the ICT agenda in Africa beyond just the seven original signatories at the Summit to all the 54 African countries.

The Smart Africa Alliance has since grown to include 28 African countries that represent almost 700 million people.

1.1. The Smart Africa Alliance
The Smart Africa Alliance is a framework for implementation, monitoring and evaluation of the Smart Africa Manifesto, designed to make it actionable. Currently, the Alliance is a partnership bringing together all African countries adhering to the Manifesto represented by the AU, the ITU, World Bank, AfDB, ECA, the GSMA, ICANN and the Private Sector.

Besides its initial membership, other organizations and countries sharing the same vision, interests and goals can be admitted to the Alliance.

The Smart Africa Alliance has five pillars which reflect the five principles of the Smart Africa Manifesto. These pillars are (1) Policy, (2) Access, (3) e-Government, (4) Private Sector/Entrepreneurship and (5) Sustainable Development.

Each pillar is built on four crosscutting enablers: (1) innovation, (2) communications and advocacy, (3) capacity building and (4) resource mobilization. These will support Smart Africa implementation. These pillars and enablers, when effectively developed and combined, will contribute to Economic Growth and Job creation, which remains the ultimate goal of the Smart Africa Manifesto.

1.2. Transform Africa Summit
Transform Africa Summit is Smart Africa’s flagship event. It is the annual leading African forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

The Transform Africa Summit has been held four times to date, in Kigali, Rwanda, with the following themes:

2013: The Future delivered today.
2015: Accelerating Digital Innovation.
2017: Smart Cities. Fast Forward.
2018: Accelerating Africa’s Single Digital Market.
2019: Boosting Africa’s Digital Economy.

The 2019 summit attracted over 5,000 participants, specifically:

• Heads of State and Government
• Ministers and Government officials in ICT, Health, Finance and related sectors
• Telecom and Utilities Regulators
• Central Bank Governors
• Heads of International and Regional Organizations
• ICT Industry leaders, innovators and investors
• Young Innovators, Girls and women in STEM
• SMEs, entrepreneurs and innovators
• Non-Governmental organizations
• Academia, Consultants, Thought Leaders and Digital Thinkers

The 2020 Transform Africa Summit will be held in Conakry, Guinea from the 20th to the 22nd of April 2020 at the Palais de Mohamed V and will attract similar delegates.

1.3. Structure of the 2020 Transform Africa Summit

The following is the tentative structure of the 2020 Transform Africa Summit:

1.3.1. summarized Program

Please note that all activities will take place in the Palais Mohamed V.

20 April 2020
10am – 6pm: Economic Forum
6pm – 10pm: Cultural Soiree
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each. Held in the main auditorium (1800-seater)
The cultural soiree is a cultural evening with speeches and entertainment on stage

21 April 2020
10am – 1pm: Plenary session in the main auditorium
1pm – 6pm: Smart Africa Board Meeting
2pm – 6pm: Breakaway sessions in 6 additional rooms
7pm – 10pm: Gala Dinner
6pm – 10pm: 2 x partner cocktails in a separate part of the venue for 200 delegates each
Sit down dinner for 500 – 600 delegates

22 April
2pm – 12pm: Breakaway sessions in 6 rooms
12pm – 1pm: Closing ceremony

1.3.2. Rooms / Spaces to be used

• 1 x main auditorium (1800 pax)
• 3 by 200 pax breakaway rooms
• 2 x 80 pax breakaway rooms
• 1 x 50 pax breakway room

2. RFP Objective

The Smart Africa Secretariat is soliciting proposals from qualified vendors for staging and structures for the 2020 Transform Africa Summit.

3. Duration of Engagement
It is Six (6) months from time of contracting however, this will be a framework agreement and usage based where invoicing will be done as per agreement during contract negotiation.

4. Scope of work and deliverables

The Smart Africa requires the provision of the following (Please refer to section 1.3. for program and room details):

Stages
Stages are required for the following:
• Auditorium – Re carpeting of existing stage which is 16m x 6m x 1m high
• Large breakout rooms – Build and carpet 3 x 10m x 4m 0.6m high stages
• Small breakaway rooms – Build and carpet 3 x 9m x 4m x 0.3m high stages
• Social events – Build and carpet 1 x 9m x 4m x 0.3m high mobile stage

Exhibition booths / stands
The following exhibition booths will be required:
• Pavilions – build 10 x 10m x 10m pavilions each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Deluxe – build 16 x 6m x 3m booths each with 2 x TV screens, 2 x small tables, 4 x chairs, 2 x brochure stands, 2 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Standard – build 20 x 3m x 3m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths
• Start-up Lane – build 10 x 2m x 2m booths each with 1 x TV screen, 1 x small table, 2 x chairs, 1 x brochure stand, 1 x storage counters and a power source. The vendor is expected to present creative options for the booths

Presidential Photo wall
• The vendor is expected to propose a creative photo wall for the Presidential picture. Please refer to Smart Africa’s Flickr account for references to previous phot walls.

5. RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Smart Africa Secretariat. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

5.1. Administrative Documents

Please submit the following to be eligible for evaluation:

 Your company registration certificate
 Tax Clearance Certificate / Equivalent;
 The pension contribution clearance certificate / equivalent if applicable;
 Performances Guarantee of $55,321 will be required from all bidding companies.

5.2. Corporate Profile

Present a corporate profile with details of the bidding firm or of the consortium in such a case.

5.3. Demonstrated Success

Vendors must provide at least three (3) certificates of work completion of issued by current or former clients within the last 2 years for which your company has performed work of a similar nature, scope, size or complexity.

5.4. Approach, Methodology and Work Plan / Operational Processes

Provide detailed information regarding the internal/external processes that will be put in place to complete the work.

For each task under the scope of work, include a summarised work plan that includes the tasks, timelines, start date, end date and responsible person.

Provide a summarised communication plan showing how you intend to keep the client informed of all activities done on their behalf in the execution of services under this contract.

Describe quality assurance standards and practices you will put in place to ensure the success of the initiative.

5.5. Technical Team

Provide a table highlighting: (1) the names of each team member, (2) his/her proposed role, (3) the specific title of the deliverable he/she will be assigned to as well as (4) the relevant expertise he/she possesses that related to the deliverable he/she will be assigned to.

Provide the CV of each team member. In addition to their qualifications, degrees or professional certificates, please make sure that their CVs highlight a brief description of prior works/assignments related to the respective deliverables.

Note that during evaluation companies with experienced professional staff with solid experience in the industry will be given high marks to be determined by the evaluation team.

5.6. Value Added Propositions, Recommendations and Other Considerations

Provide a detailed note on the value addition that your company will bring to Smart Africa and the 2020 Transform Africa Summit.

Detail the additional aspects which you feel would add value to the organisation.

List key anticipated risks and challenges that the conference owner should consider.

Highlight your value proposition to Smart Africa.
5.7. Experience Required

Please note that the bidding firm / consortium must demonstrate at least 3 years’ worth of experience handling events of a similar size to the Transform Africa Summit and international organisations similar to Smart Africa. Work experience in Guinea would be an added advantage.

The bidder must not have filed for bankruptcy or declared insolvent in any jurisdiction within the last 5 years.
5.8. Substitution / Additional suggestions

The client is open to suggestions of material substitutions to the items detailed in this proposal based on the supplier’s experience and expertise. These would be considered and scored under the technical proposal.
6. Structure of the submission

The bidder is expected to adhere to the following structure of the technical and financial proposals:

o Documents required

A specific outline must be followed in order to facilitate the Smart Africa Secretariat’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:
1. A cover letter confirming the firm’s interest to provide the services required
2. A technical proposal containing the following content:
• Executive summary
• Business experience/Profiles
• Approach and Methodology
• Work Plan / Schedule
• Mission team experience/profiles
• Updated Curriculum Vitae for the team and academic certificates requested
• Duly signed and stamped recommendation certificates/letter
• Company registration certificates and tax clearance

3. Financial Proposal containing the following;
• Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
• Breakdown of remuneration package
• Breakdown of reimbursable expenses

7. Evaluation Criteria:

The following model will be used to evaluate all respondents and proposals submitted:
a) Technical Evaluation Criteria

Understanding of ToR, Approach, Methodology and Work Plan (50)
i. Approach and Methodology 20
ii. Work Plan 20
iii. Understanding of ToR 10

Firm Experience
• Number of years of Experience of the firm (20)
i. 10 years and above. 20
ii. Between 5 and 10 years 15
iii. 3-5 years 10
iv. Below 3 years. 05

Firms References
• 3 similar assignments with the requested proof and details signed and stamped (30):
i. 3 similar assignment 30
ii. 2 similar assignment 20
iii. 1 similar assignment 10

The financial proposal of only those firms will be opened which secure a minimum score of 75/100 in the technical evaluation.

St= Score for the Technical Evaluation

b) Financial Criteria
Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:
(Lowest costs of all proposals / cost of bid for respective firm ) x 100 = financial score (sf)

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F
8. Rights Reserved

This RFP does not obligate Smart Africa to complete the RFP process. The Secretariat of Smart Africa reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. The Secretariat of Smart Africa reserves the right to modify any segment of the tender before the announcement of the selected company and such amendment will be published on www.smartafrica.org/jobs.

The Smart Africa Secretariat also reserves the right to withdraw one or more services from the request for proposal if the evaluation demonstrates that it is in the best interest of the Smart Africa Secretariat to do so. The Smart Africa Secretariat also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal.

The Smart Africa Secretariat may negotiate compensation package and additional provisions to the contract awarded under this request for proposal
9. Proposal Submission

Technical and financial proposals must be presented in separate envelopes showing each the nature of the offer concerned (technical or financial offer), the firm’s name and both put in a third anonymous envelope marked as follow: 023/S.A/TAS/RFP/10/2019: “: Recruitment of Staging & Construction Company for the Transform Africa Summit 2020”

Well-printed proposals, properly bound presented in one (1) original copy, signed and paraphed and in one (1) scanned copy of the original signed proposal on a non-refundable USB Flash Drive (pdf format) must be submitted in sealed envelopes not later than 15th December 2019, 12:00 pm local time (Kigali) prompt to the address below:

Smart Africa Secretariat
9th Floor, Bloc C, Makuza Peace Plaza,
10 KN4 Avenue, Kigali, Rwanda
Phone: +250 788-300-581/ 738-300-581
Attention: Office of the Director General, Smart Africa.

In addition, soft copies in two languages (French and English) of the proposal should be sent to: procurement@smartafrica.org. Financial Proposals will be confidential during the selection process.

Late proposals will be rejected.

The envelopes shall be opened on the same day in public session at 1:00 pm in the Smart Africa Secretariat conference room and interested bidders are invited to attend the bid opening session.
10. Validity

Proposals and quotes must remain valid for a period of 180 days after the date of closing noted above. After, the closing date and time, all proposals received by the Smart Africa Secretariat become its property
11. Enquiries
Prospective respondents who may have questions regarding this RFP may submit their enquiries to procurement@smartafrica.org and copy enquiries@smartafrica.org

Special job

Expiring: Dec 20, 2019

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