Commitment: minimum 2 year full time contract based in Bujagali
Start Date: Jan 2, 2019
Reporting to: Executive Director
Summary: Soft Power Health is looking for an energetic, positive, resilient and detail-oriented individual to fill the role of Country Manager, starting on 2 January 2019.
Soft Power Health is a medical non-profit organization dedicated to providing affordable high-quality primary and preventative healthcare and community-based health education in rural Uganda. Soft Power Health is divided into two sections – a medical clinic and community outreach
The clinic is a subsidised GP drop in clinic where for 6 days a week patients have access to GP's, nurses, physiotherapists, a dentist, a lab, paediatric triage, Mother and Child Wellness Centre, vaccines, a pharmacy, and ultrasound. The clinic also assists patients with onward referrals to external, more specialised consultants and services.
Our community outreach programmes are based out of Soft Power Health clinic. These include Malaria, Malnutrition, Family Planning, Domestic Violence and DIG (Development in Gardening). These outreach teams work in neighbouring villages on 5 days a week emphasising information provision, awareness, education, intervention and follow up.
About the job …
The Country Manager will report directly to the Executive Director (based out of country), will work in collaboration with the on-site Clinic Medical Director and be direct supervisor to the
1. Daily Operations Manager
2. External Referral Logistics Manager
3. Heads of all departments including laboratory, nursing, community outreach programs
4. Body of over 70 Ugandan staff.
The Country Manager manages the staff of the outpatient clinic and the community outreach programs with the support of the Daily Operations Manager and is responsible for overall management of Soft Power Health which includes:
1. Responsible for Operations and Logistics
a. Supervision of Daily Operations Manager
The Daily Ops Manager reports directly to the Country Manager and is responsible for ensuring the smooth running of the community outreach programmes on a daily basis including providing petty cash, managing logistics, timetable and schedules; all maintenance at the clinic; reporting punctuality of staff; monitoring and ensuring the timely signing of time sheets for accurate payroll purposes; daily petty cash control and management; gathering, recording and submitting of quarterly reports to the Country Manager, Clinic Medical Director and Executive Director.
Supervision, monitoring and approval of monthly/yearly schedule creation for 5 community outreach programmes
Supervision of External Referral Logistic Manager who is responsible for logistics and transportation of all patients requiring external referral to services.
2. Financial Management
Manage the financial operations of the organisation and ensure timely and accurate financial reports for the ED including cash management, payroll, ledgers etc.
Responsible for entering financial information and maintaining all financial records for projects and for the organisation.
Providing, reviewing and controlling weekly budgets for Daily Operations Manager, Nursing Manager and External Referral Logistics Manager
Budget Management: Responsible for creating and reporting fortnightly budgets to the ED, which includes devising and managing several concurrent budgets
Pay roll including PAYE and NSSF
Review accuracy of accounts and carry out periodic checks on financial matters
Ensure the preparation, accuracy and timely submission of financial reports for annual financial audit
Check and verify all inventory and promote efficient management of organizational assets
3. Human Resources
Recruitment and Management of Staff
Coordinate regular reviews and update of all staff contracts.
Ensure compliance with the disciplinary policies of SPH in accordance with the national labour laws
Annual Leave Management
Supervising foreign volunteers and global health researchers at the clinic
excellent interpersonal and negotiation skills, including ability to effectively lead and build a team, communicate a vision, make timely and transparent decisions, solve problems and manage conflict
Lead and manage by motivating employees to remain optimistic even when faced with challenges and encouraging good performance and values
Supervision: Works independently under the supervision of the Executive Director
Decision Making: Refers high level decisions to ED via email, responsible for daily decision making on the ground
Responsibility over assets: Overall responsibility for the country budget, all organizational resources and assets.
Responsibility over Staff: All country staff
5. School Fees Section
Receiving school financial circulars from over 40+ recipients, and forwarding these to the ED for approval of payment
Receiving funds and onward payment of school fees
Documentation and record keeping
Allocate resources and supplies as to ensure staff and volunteers can complete their responsibilities to their highest potential
Networking and partnering if required with the Ministry for Health District of Jinja Division, cooperating on regular District visits and audits.
Liaising with other government level organisations working in the region, as well as other influential organisations
Regular/as required reporting to the ED in relation to clinic and outreach statistics
Attendance at sporadic networking events as SPH representative
As the linchpin around which the many parts and people of SPH Uganda revolve, the ideal candidate for Country Manager will have:
education to degree level or equivalent experience
paid management experience
experience working within a developing country
strong financial management and administrative skills
ability to handle a large workload, work under pressure, independently and with limited supervision
computer literate with proficiency in Microsoft Office including Microsoft Word, Excel.
excellent interpersonal and communication skills – both written and oral
well established and practiced organisational and planning skills
strong ability to prioritise, and delegate appropriately
ability to function in a fast-paced, dynamic and challenging environment
remain calm, flexible, patient and approachable under pressure
be resilient and adaptable
feel comfortable making last minute decisions
Experience working in a healthcare setting and/or a healthcare background is helpful but not necessary.
If this sounds like you, please forward a CV and letter of interest to Jessie Stone at firstname.lastname@example.org
Are you interested in becoming a Country Manager in Uganda? Apply now at the top or bottom of our page.
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