Summary
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organises and coordinates executive outreach and external relations efforts; and oversees special projects.

Responsibilities
- Acting as the local point of contact and resource for key internal and external stakeholders
- Manage day-to-day administrative arrangements required for the efficient operation of the office
- Prepare and distribute daily, weekly and forward programs and assist with preparation of programs and appointments;
- Arrange receipt and dispatch of correspondence, prepare correspondence (including drafting of letters, cables and minutes)
- Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Taking dictation and minutes and writing them up subsequently to produce key reports and presentations
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects some of which may have organizational impact.
- Communicating with teams and assisting with project management

Education & Qualifications
- A degree from a recognized university
- 3 – 4 years’ experience in a similar role
- Fluent in English and Polish (written and spoken)

Requirements
- Ability to build relationships with internal and external stakeholders
- Excellent communication and presentation skills: written and oral
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information
- Aptitude to analyse and process complex information quickly;
- Excellent organisational and information management skills;
- Ability to work on multiple tasks under pressure and meet deadlines
- Experience in decision-making with respect to sensitive and complex issues

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