VACANCY: Monitoring, Evaluation & Learning Coordinator

Vacancy Summary

  • Organisation Type: Government / non profit
  • Sector: NGOs / Government
  • Field of Expertise: Analyst, General Management, Marketing
  • Work Experience: 6-10 years
  • Preferred Candidates: Both international and national jobseekers invited to apply
  • Posted on: Apr 25, 2018
  • Vacancy closing date: May 09, 2018

Job Description

We are looking for highly qualified, self-motivated Monitoring, Evaluation & Learning Coordinator who is able to work with diverse teams of both national and international staff as well as local government authorities, UN agencies, I/NGOs and other partners under difficult, stressful and sometimes insecure conditions.

About the job

Main task and responsibilities:
The MEL Coordinator position is responsible for advising on all aspects of its implementation, which include:

Monitoring and Evaluation
- Designing and implementation of Projects/Country M&E Plan and comprehensive toolkit that can be applied to all relevant projects with minimal adjustments.
- Oversee and improve the indicator performance tracking system in order to ensure the projects are on track, present the analysis of overall progress and performance of all projects to Senior Management Team/Extended Senior Management Team (SMT/ESMT) and follow up on action points with Area Managers and technical coordinators.
- Implementation of DRC’s global evaluation policy, leading external evaluation as well as conducting internal evaluation of projects as per MELMOP Criteria (DRC/DDG global internal M&E system), documentation of lessons learnt and management responses and ensuring that the recommendations are reflected in ongoing and new projects design.
- Provide technical support in design of qualitative and quantitative tools, collection of data in field locations including internal projects evaluation, post distribution monitoring, post relocation assessment/survey, data analysis and relevant information management systems in a timely manner.
- Capacity building, recruitment and providing technical guidance and mentorship to M&E/ information management staff in field locations.
- Generate high quality, evidence-based evaluation reports, assessment reports and lesson learning notes and technical review of the donor reports to reflect M&E/CHS findings.
- Support in proposal writing through M&E strategy/M&E Plans for the projects and in particular drafting of the Log frames.
- Represent DRC M&E at relevant donor and inter-agency meetings.

Accountability
- Periodic review of the CoCRM to improve the design in light of the current contexts/incidents
- Design and rollout Beneficiary Complaint Mechanism (BCM) in selected places on pilot basis and secure the resources through different projects to replicate the BCM in all DRC South Sudan field bases.
- Develop and coordinate the DRC South Sudan’s Humanitarian Accountability Framework and all related Core Humanitarian Standards (CHS) implementation with relevant departments/sectors to ensure that all CHS Compliance outputs and procedures are in harmony with DRCs programs and with DRC/DDG as a broader organization.

Quality Management
In light of the above responsibilities under Monitoring, Evaluation and Accountability the position has the following responsibilities in order to ensure the quality of both programs and operations.
- Design DRC-DDG South Sudan Quality Policy including Objectives and assist department heads (DCD-Program, DCD-Ops, Head of HR/Administration and CSM) to design Standard Operating Procedure documents and rollout plan.
- Conduct the compliance check in every field location (including Juba) based on SOPs and performance indicators. Prepare the field report along with suggestion for improvement.
- Maintain and improve the Indicator performance tracking system and coordinate with Area Managers, technical coordinators and other relevant departments in order to ensure that all projects are on track.
- Support DCD - Operations in conducting and presenting analysis of budget (BFUs) to ESMT on periodic and need basis.
- Compare the progress (through IPTs) and Performance (Budget analysis) for informed decision making as well as to inform the donors in time about any deviations due to contextual situation.
- Provide support to procurement and logistic department through procurement analysis on periodic basis and coordinate with DCD-Ops to design and harmonize the P&L compliance tools.
- Advise on the design of the systems, procedures and monitoring checklists in order to reduce the incidents of breaches of code of conduct based on investigation and advisory reports and monitoring the compliance level of each field area on periodic basis.
- Facilitating the Extended Senior Management Team (ESMT) meetings on monthly basis.
- Coordinate with the Area Managers to provide the monthly program and operational updates based on Field SMT meeting and include the action points in ESMT meetings to ensure active support from Juba based Program and Operational departments.
- Coordinate and Facilitate the Annual Review processes through supporting Area Managers/Sector Mangers in Situational analysis, Project portfolio and Capability factors.
- Support in the process of Result Contract (RC) and coordinate with relevant management staff for the updates of the RC objective indicators and present the progress of RC on quarterly basis.

Organizational Learning and Capacity Building
- Build the capacity of all relevant team members to develop and maintain an excellent culture/awareness on quality management, including the periodic reflection and analysis of program monitoring data.
- Support and inculcating a culture of learning across programs through consistent sharing of M&E processes, systems and tools.

About You

To be successful in this role

Experience and technical competencies: (include years of experience) :
- Master degree in international development, Human rights, International law, Business Administration, Marketing and fundraising, or any other related area
- At least four-year work experience in an international humanitarian NGO
- Previous experience in grants management
- Knowledge of main donors’ requirements (EU, ECHO, UN, USAID, SDC, etc.) and experience with services contracts would be an asset
- Experience in monitoring and evaluation of humanitarian projects
- Experience in writing and editing proposals
- Proven experience in any field related to DRC intervention in West Africa: Protection, Livelihood, etc.
- Practical knowledge of IT tools and analytical software (Excel, Word, Outlook, Sphinx, etc.)
- Mandatory mastery of English and French (Written and Spoken)
- Ability to manage a team
- Ability to work in a post-conflict area
- Ability to work under pressure
- Availability for many field missions in the country and across the West Africa region

Desired qualifications:
- Good ability to adapt and organize
- Leadership
- Ability to manage several deadlines at the same time
- Team spirit

In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.

We offer

Contract: 1 year contract renewable dependent on both funding and performance
Duty Station: Juba.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A15.

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