VACANCY: Monitoring and Evaluation Advisor

Vacancy Summary

  • Organisation Type: Government / non profit
  • Sector: NGOs / Government
  • Field of Expertise: Specialist, Consultancy, Analyst
  • Work Experience: 6-10 years
  • Preferred Candidates: Both international and national jobseekers invited to apply
  • Posted on: Oct 21, 2016
  • Vacancy closing date: Dec 05, 2016

Job Description

Mercy Corps has been implementing a 5 year USAID-funded program Somali Youth Leaders Initiative (SYLI)) aimed at providing fair and equitable secondary education services for at least 20,000 Somali youth through classroom construction and rehabilitation, teacher training, capacity building of education officials and improved community engagement in education management. SYLI currently support secondary education programs in the three zones- Somaliland, Puntland and South Central Somalia,

The program supports 50 secondary school communities with school infrastructure improvements, construction and rehabilitation of classrooms, latrines, water points, other essential school facilities and provide school furniture in Phase 2. In order to strengthen community participation and ownership, Mercy Corps in collaboration with MoE trains CECs of target schools in overall school management including the development, implementation and monitoring of schools programs and mobilization and management of resources for the schools. Furthermore, the program trains teachers to improve quality of teaching and learning in target schools. With regards to youth programming, the program promotes literacy, numeracy and life skills for youths who miss of formal education though Non- Formal Education (NFE). Additionally, the program support youth civic engagement activities intended to increase youth positive engagement and contribution to development of the society.

GENERAL POSITION SUMMARY
The M&E Advisor will provide technical support to the SYLI M&E and program team to improve program quality and timely monitoring and evaluation of program performance. The primary goal of this position would be to ensure SYLI improves on the quality of technical reports and sustained ability to effectively track indicators and monitor its program activities as well as developing the ability for dissemination and sharing of best practice and lessons learned to improve program data management and quality. S/he will further provide support to SYLI M&E team to track and report on key program indicators and build their capacity to effectively monitor and track progress, identify gaps and deliver quality reports as the programs approaches its close out.
The M&E Advisor will work closely with SYLI Program management, especially M&E team to develop and /or review existing monitoring tools, train program staff on the use of these tools and ensure frequent capturing of program data/information using the developed or revised tools. In coordination with program team, s/he will ensure timely submission of high quality reports- Weekly, Quarterly and Annually.


ESSENTIAL JOB RESPONSIBILITIES:

Technical Advisory
In collaboration with the M&E Team and Program Managers, the M&E Advisor will;
Contribute to program design to ensure adherence to Mercy Corps’ standards, including the use of standardized indicators and documentation methodologies
Redesign, revise and/or improve on the various assessment tools, program monitoring tools and data collection tools and procedures to track performance indicators
Identify the gaps in the existing system and redesign/review tools for key outcome and impact indicators and targets for each program/project component and for each level of the objective hierarchy;
Track SYLI indicators and fill in the gaps in the current indicator tracking and reporting
Review, set up and maintain an M&E system for the program to determine a better outputs, outcome, impact and lessons learned;
Support the field team to conduct regular field monitoring visits to assess progress on the ground and promote compliance by project impact and deliverables;
Review the weekly SITREP and improve the reporting procedure to make it more effective in capturing timely and quality activity reports.
Improve the quality of consolidated SYLI technical reports in accordance with approved reporting formats. Ensure the report captures the key data of result areas.
Assist in writing, reviewing/editing the completeness and accuracy of narrative success and impact stories for donors and other stakeholders.
Assist in the recruitment of competent programs SYLI M&E staff and organize the team to perform M&E activities.
Address shortfalls in monitoring, evaluation and information management that affect the SYLI program implementation.
Work closely with the M&E team and other program specialists (Civic Engagement, Gender, Teacher Training and Communication) to ensure program achievement of key result areas are continuously captured and reports generated timely and properly disseminated internally and externally.
Coordinate with the M&E Specialist and team to promote organizational learning on M&E systems to improve program quality and sustainability;
Support the development of terms of reference and tools for surveys, research evaluations, and Special Studies in order to monitor programs results and strategic developments.
Build capacity of M&E team, program staff and local partners on M&E tools, data management, data analysis, basic surveying and sampling techniques, report writing techniques and requirements for Mercy Corps/USAID.

Provide Oversight and Management of Data and Information Systems
Design and/or review relevant program/ project databases and data management systems as per the requirements of the program management;
Support M&E and program team to provide accurate, timely and analytical data for donor technical reports (Quarterly and Annual).
Support the M&E team to accurately analyze data and make recommendations to improve program effectiveness and efficiency.

Internal and External Coordination
Strengthen linkages with other internal resources, including the Digital Library, Hub, and Clearspace, to enhance organizational learning where relevant to DM&E.
Coordinate with Mercy Corps’ HQ-based and regional Technical Support Unit (TSU) to guide process of ex-ante, ex-post and midterm evaluation, from the design, implementation and documentation phases.
Participate in M&E-related working groups and maintain close working relationships with DM&E counterparts in other relevant international NGOs, and local NGOs and associations in Somalia.

Representation
Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
Communicate effectively to ensure overall project targets and donor obligations are met.

Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY: None

ACCOUNTABILITY:
REPORTS DIRECTLY TO: Chief of Party (COP) with direct linkage to Deputy Country Director (Programs)
WORKS DIRECTLY WITH: COP, DCOP, Infrastructure Manager, Program Managers, Program Specialist and M&E Team

Required Qualification and Skills

The Advisor shall meet the following requirements:
Master’s degree or equivalent in social science, statistics, or data base management preferred;
5+ years field technical M&E experience in international relief and development in Africa;
Experience in setting up and managing M&E systems and designing or evaluating multiple sectors including education programs, youth civic engagement, and peace building etc.;
Demonstrated ability to write donor quality technical reports.
Demonstrated understanding of complex emergencies, related security concerns, and appropriate responses, with experience in Somalia strongly preferred;
Effective verbal and written communication, organizational, prioritization and MS Office applications;
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
Knowledge of Mercy Corps, USAID systems and procedures /desirable an added advantage.

SUCCESS FACTORS:
The successful candidate will have an ability to interact effectively with international and national personnel both in a technical advisory and training capacity and will also have an ability to support programmatic objectives with timely and meaningful information. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is essential, as is an impeccable, professional standard of M&E and reporting and a willingness and ability to ensure compliance with Mercy Corps and donor policies and procedures. The M&E Manager must be willing to travel regularly to the program sites.

LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:
The M&E Manager will be based in Mogadishu, with travel to Somaliland, Puntland, Galmudug and Nairobi on a 70/30 basis and support SYLI programs activities throughout the country. This is an unaccompanied post in a highly insecure environment. This position is eligible for Mercy Corps Somalia Hardship and R&R benefit.

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.