VACANCY: Programme Development & Funding Officer

CAFOD , Congo (Democratic Republic of the Congo) , Kinshasa

Vacancy Summary

  • Organisation Type: Government / non profit
  • Sector: NGOs / Government
  • Field of Expertise: Specialist, Programme Management, Project Management
  • Work Experience: 6-10 years
  • Benefits included: International insurance, Pension
  • Preferred Candidates: Both international and national jobseekers invited to apply
  • Posted on: Nov 21, 2016
  • Vacancy closing date: Jan 05, 2017

Job Description

To contribute to CAFOD’s involvement in the Democratic Republic of Congo DRC) in line with the agreed strategy, by engaging in programme development; securing institutional funding for CAFOD supported programmes and partnerships; and contract management.

Job Scope

The post-holder will be responsible for building effective working relationships with peers across the International Development Group, as well as with colleagues in the Emergency Response and Advocacy Groups, and the International Programme Funding Unit. This is in order to develop and maintain horizontal links between programmes, learning, innovation, good practice, and fundraising within and between regions or areas of work. The role has also a number of cross-divisional and cross-organisational functions linked to work with CAFOD’s Education, Communities & Supporters, Fundraising, Finance and Media teams.

While the DRC portfolio will be allocated to the post holder, a degree of flexibility is expected and therefore the post-holder may be required to support other programmes and colleagues during particularly busy times or emergencies. Furthermore, his/her portfolio of countries/sub-regions may change/evolve over time to meet CAFOD’s and partners’ needs.

Accountability

The post-holder reports to the Country Representative – DRC. He/she is not a budget holder but may carry out some supervision tasks for staff members.

Key Responsibilities

Programme development in line with the direction set by the DRC Strategy
- As guided by his/her line manager and taking into consideration his/her allocated portfolio), work with programme staff and partners in the design, development (and where appropriate, implementation) of high quality programmes and projects in line with the DRC strategy and programme frameworks;
- Contribute to the development of resource development plans, as well as to identifying new funding opportunities through donor mapping exercises;
- Support regional or joint programme funding opportunities as necessary.
- Where necessary and in discussion with his/her line manager, participate in surge requests from other International Development or Emergency Response Groups;
- Keep up-to-date with donor policy developments and trends, both within the relevant country/sub-region/sector, and more generally, and represent CAFOD in funding review groups/networks in the countries/sub-regions as appropriate.


Programme funding and partners’ fundraising capacity
- In agreement with partners and programme staff, assess existing partner capacities and systems to manage and implement institutionally funded programmes and, jointly develop programme and project funding proposals;
- Lead, co-ordinate or support the preparation of funding applications with donors such as: ECHO, DEC, DfID, EC, UN, Comic Relief, Big Lottery Fund, etc.;
- Contribute to investing in partners’ capacities, by jointly identifying funding needs, developing plans to strengthen capacities, e.g. proposal writing, programme development, monitoring & evaluation, etc., or identifying sources of support. This can be through identifying who is best placed to offer such support or by the direct provision of specific capacity strengthening initiatives;
- Support partners in accessing the tools and support required to secure and effectively manage institutional funding, as well as strengthening partner capacity in donor mapping and developing donor engagement strategies;
- To work with CAFOD’s Country Representative and Programme Manager on designing a partners’ institutional funding capacity strengthening initiative/strategy.

Contract Management

- Working with programme staff and partners to manage various contracts, including financial and narrative reporting, and monitoring and evaluation (including facilitating external evaluations) of institutionally funded programmes, in line with jointly agreed standards (Programme Cycle Management), donor requirements, and CAFOD’s value of Stewardship;
- Responsible for reporting to donors – including financial reporting and ultimately responsible for the quality of those reports before submission.
- Support programme staff and partners on the development of plans, accounting frameworks and work plans, etc.

Internal and external representation
- In agreement with the Country Representative develop, nurture and manage relationships with donor organisations, and create opportunities to share CAFOD’s programme experiences with donor staff;
- Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and communication needs. - This may involve participation in sessions/events with supporters, communities of practice, working groups, etc., as agreed with the relevant manager;
- Where appropriate, liaise with the International Programme Funding Unit to ensure coherent donor engagement strategies are developed and maintained;
- Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that funding-related issues are timely addressed;
- In agreement with partners, contribute to raising the profile of partners’ work with relevant donors in the region and/or globally.

Systems and compliance
- Effectively use CAFOD’s programme management information systems to ensure programme and project information and documentation is up-to-date. This will include producing management information to support decision making;
- Ensure compliance with agreements, regulations and requirements attached to our work, including liaising with IPFU donor leads on donor compliance requirements.

Notes:
1. This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification;
2. If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post-holder and his/her line manager.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to child protection.

Child Protection

CAFOD recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children and young people and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children, seeing these interests as paramount.

This post-holder is likely, or potentially, required over the length of the time that they are in post:
- to have contact with children (people under 18) in the course of their work;
- to see the same child more than once or otherwise to have the chance to build a rapport with a child through their work;

and CAFOD is unable to guarantee that this contact with children will be at all times supervised by someone with an enhanced criminal records check and a check of the data barring list for children. They will require the Enhanced Disclosure including a Barred List check for Children.

Terms & conditions

Contract: A 2 year fixed term local contract, including a 6 month probationary period.

Salary: Band: Specialist A

If accompanied (relocating with dependents to DRC)
· Total compensation £37,895 - £44,078 made up of the following:
· Salary of £29,150 - £33,907 per annum
· 20% mobility allowance to cover flights and visas
· 10% pension
If unaccompanied (relocating without dependents to DRC)
· Total compensation £34,980 - £40,687 made up of the following:
· Salary of £29,150 - £33,907 per annum
· 10% mobility allowance to cover flights and visas
· 10% pension

Hours: 35 hours per week. Normal CAFOD office hours are 8:00 am – 4:00 pm with one hour for lunch. This post will require some weekend and evening work for which time off in lieu may be taken.

Holidays: 34 days including official holidays and CAFOD days at Christmas/Easter.

Notice period: 6 months either way after completion of the probationary period.

Pensions: There is an optional contributory pension scheme (10% employer and 5% employee contribution). Alternatively, CAFOD will make a similar contribution to a Personal Pension Plan.

Other benefits: Life Assurance, Employee Assistance Programme and the Right to Buy Annual Leave of up to 10 additional days.

Disabilities: We are committed to making every reasonable adjustment to the workplace or working arrangements so as to accommodate people with disabilities.

Location: The post will be based either in Kinshasa or Goma (CAFOD Office) with travel to other parts of DRC.

Mobility support allowance: 10% for unaccompanied persons, 20% for accompanied – this only applies to individuals who are not DRC citizens nor DRC residents already in-country.

Person Specification

Essential

Core Competencies

Understanding Our Context
- Understanding international development; Understanding and experience of international development and programme management and quality standards within this context

Working Together
- Communicating; Able to communicate with colleagues and partners at a distance
- Looking outwards;Understanding of effective and values-based partnership work between northern and southern organisations and communities

Making Change Happen
H Managing resources; the ability to prepare and monitor budgets, contribute to assessing the appropriateness of partner financial systems, and ensure compliance with, knowledge and understanding of financial
I Achieving results; experience of developing successful funding applications for institutional donors; experience of participatory project design, and use of analytical tools.
J Managing our performance; experience of developing and implementing monitoring systems to track the effectiveness of programmes

Job-specific Competencies
I. Understanding and first-hand experience of institutional funding work/projects, priorities, trends and donor conditions within the international development sector; ideally with first-hand experience of working with the EC
II. Experience of using programme cycle management tools effectively to deliver work within an agreed programme framework
III. Able and committed to working with and strengthen or complementing the capacity of partner organisations and colleagues
IV. Finance management and budgeting understanding and experience
V. Ability and willingness to travel within the DRC and/or to the UK (approximately for 3months per year), sometimes at short notice
VI. Thematic experience in one or more of CAFOD DRC key thematic areas (Livelihoods & Early Recovery, Peace Building, Governance, and WASH)

Desirable
I. First-hand work experience with a values-based partnership approach (between northern and southern organisations and communities).
II. Previous work experience in DRC or Central African region.

We encourage you to keep your response concise (no more than 600-800 words).